Payroll Officer job at Graphic Systems Uganda Limited

JOB DETAILS:
The Payroll Officer will be responsible for the accurate and timely processing of payroll. This role involves managing payroll functions in-relation to accuracy of attendance date, benefits, compensation and ensuring compliance with regulations while addressing employee queries related to the payroll.

Reports to: Human Resource Manager
Remuneration: Salary is market competitive

Key Duties and Responsibilities:
Payroll Processing:
• Prepare and process payroll on a monthly basis.
• Ensure accuracy in calculating wages, bonuses, overtime, and deductions.
Record Keeping & Data Entry:
• Maintain up-to-date payroll records, including employee records, attendance records, new hire details, terminations and changes in employment statuses.
• Ensure all payroll transactions are recorded accurately.
Time & Attendance Tracking:
• Track employee attendance, hours worked and leave balances to ensure accurate payroll calculations.
Compliance:
• Stay informed about changes in payroll laws and regulations.
• Prepare reports on taxes and submit to Accounts/Finance for filing.
Reporting:
• Assist in the general payroll documentation and reports for management, internal/external purposes.
• Analyze payroll data for discrepancies and trends.
Employee Support:
• Serve as a point of contact for employee inquiries related to payroll, including pay slips, deductions, and tax deductions.
• Provide information to management on payroll policies and procedures.
System Management:
• Assist in maintaining and upgrading payroll software and systems.
• Implement process improvements.
Collaboration:
• Work closely with the HR department to ensure smooth onboarding, off boarding processes including benefits enrollment.

• Manage payroll deductions related to benefits/compensations.

• Assist in resolving any audit findings related to payroll processes.
Training and Development:
• Support training for new employees on payroll processes and systems.
• Stay updated on best practices in payroll management and system enhancements.
Confidentiality:
• Ensure the confidentiality and security of payroll information and employee records.

Key Performance Indicators:
• Timely processing of payroll.
• Number of payments made and processed.
• Number of errors made.
• Number of complaints from employees.

Qualifications, Skills and Experience:
• Qualification: Bachelor’s Degree in Accounting, Finance, HR or a related field.
• Linguistic skills: Fluent in English (Spoken & Written)

• Experience: 4-5 Years’ Experience in Payroll Processing & administration.
• Age: Between 35 – 40 Years
• Residency status: Preferably Ugandan National or holder of Certificate of Residence, but open to Expatriates

Key Skills:
• Strong attention to detail.
• Proficiency in payroll software preferably Endeavour/ERP/SAP.
• Knowledge of Microsoft Excel.
• Knowledge of Labour laws, payroll laws and regulations.
• Excellent communication skills.
• Ability to work under pressure.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? send all the required documents to jobs@graphicsystems-ea.com