Finance Officer job at Uganda Key Populations Consortium

JOB DETAILS:
Project Background
Uganda has made significant strides in addressing Key Population (KP) challenges, especially in areas related to HIV, TB, and Malaria, supported by a nexus of government departments, development partners, and KP communities. However, a glaring gap exists in the centralized and harmonized data collection, management, and utilization, affecting programming efficiency, evidence-based decision-making, and effective resource allocation.
The recent challenges experienced during the COVID-19 pandemic underscored the pressing need for a unified, reliable, and accessible data system. Disparities in data sources, absence of verifiable datasets, and a focus on client enrolment rather than addressing human rights barriers have created a complex data landscape.

Recognizing this, the UKPC, in collaboration with UGANET & HRAPF, is spearheading the IKIS initiative. This system is envisioned to centralize, streamline, and enhance KP data management, ensuring a holistic approach to HIV, TB, and Malaria intervention strategies.

Project Objective
IKIS aims to create a unified platform for KP data collection, management, and coordination in Uganda. It seeks to bridge the existing data gaps, provide a reliable one-stop data hub, and build a robust body of knowledge to guide future KP-focused programming. By centralizing data, the system also hopes to bolster the evidence-based approach to KP intervention strategies, enhancing effectiveness and impact.

System Features & Utility
• Centralized Database: A comprehensive repository containing information ranging from client enrolment, care, and outreach to human rights-related barriers, ensuring data is easily accessible and up-to-date.
• Stakeholder Accessibility: Designed to be used by a broad spectrum of stakeholders, from government agencies and development partners to KP communities and academia.

• Harmonization: Addressing discrepancies in data sources, IKIS will streamline and unify disparate datasets, eliminating contradictions and ensuring data integrity.
• Human Rights Focus: Unlike other systems, IKIS will capture data not just on disease intervention but also on human rights barriers, ensuring a more comprehensive understanding of KP challenges.

• Capacity Building: In addition to data management, IKIS will act as a platform to enhance data collection capacities within the KP constituencies, fostering a culture of evidence-based decision-making.

Purpose of the Finance Officer Role
• UKPC wishes to hire a finance officer to o oversee, manage, and ensure the financial integrity and transparency of the Integrated KP Information System (IKIS) project.

Key Duties and Responsibilities
• Budget Development and Management
• Design and manage the detailed budget for the IKIS project, factoring in all anticipated costs and potential revenues.
• Continuously monitor the budget, ensuring that expenditures are within the allocated limits and forecasting potential overruns or savings.
• Financial Monitoring & Reporting
• Conduct regular reviews of project expenditures against the budget, highlighting variances and proposing corrective actions where necessary.
• Prepare detailed financial reports for the Oversight Committee, donors, and UKPC, providing insights into financial performance and forecasts.
• Financial Compliance
• Ensure that all financial transactions and practices are compliant with project guidelines, donor requirements, and relevant financial regulations.
• Implement and maintain internal controls to prevent financial errors and fraud.
• Funding & Risk Management
• Collaborate with UKPC and other stakeholders to secure funding, manage grant applications, and ensure timely fund disbursements.
• Proactively identify financial risks and develop strategies to mitigate them.
• Liaison with External Entities
• Coordinate with external auditors for annual audits or project-specific audits, ensuring all financial records are in order.
• Engage with banks, financial institutions, and donors to manage project finances effectively.

Qualifications and Work Experience
Educational Qualifications
• A bachelor’s degree in Business Administration, Commerce, Finance, Accounting, or a related field. A CPA, or ACCA qualification would be advantageous.

Experience
• A minimum of 3 years of experience in financial management, preferably in donor-funded projects.
• Demonstrated experience in budget development, financial reporting, and audit coordination.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Candidates who fit the above criteria should send their updated curriculum vitaes and cover letters to opportunities@ugandakpc.org