Administrative Officer Job at Catholic Relief Services

JOB DETAILS:
Job Summary:
You will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Job Roles and Responsibilities:
• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Help identify safety issues and ensuring a safe and sound work environment.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.

Typical Background, Experience & Requirements:
Education and Experience:
• High School diploma required. Bachelor’s degree in business administration or relevant field preferred.
• Minimum of 2 years work experience in administrative support functions, with increasing responsibility. Experience with a local or international NGO a plus.
• Preferred Qualifications
• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Knowledge, Skills and Abilities:
• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality.
• Proactive, resourceful, solutions-oriented and results-oriented

Required Languages – Excellent verbal and written English, knowledge of Kiswahili and French a plus.

Travel Required: Based in Kyangwali. Occasional travel to Kampala and Hoima as required.

Key Working Relationships: Supervisory: None
Internal: Sr. PM for Emergencies, Kyangwali Emergency Team, Yumbe Head of Office, Procurement Team, Finance Team
External: Personnel from local implementing partner Caritas Hoima, vendors, community-based activity facilitators

Agency-Wide Competencies (for all CRS staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

DISCLAIMER CLAUSE:
This job description is not an exhaustive list of skills, effort, duties and responsibilities associated with the position.
Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

How to Apply

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics.
CRS Uganda is an Equal Opportunity Employer!

NOTE: To apply, please follow these instructions exactly otherwise your application will NOT be considered:
Email a cover letter and CV only to ug_recruitment@crs.org  by October 27, 2023, at 5:00pm.
Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy, paste – PROJECTOFFICERMEALKYANGWALI only.
All applications that do not contain this exact subject line will be rejected and not read.

ONLY SELECTED CANDIDATES THAT MEET THE REQUIREMENTS WILL BE NOTIFIED.
EOE/M/F/D/V