Medical Records Officer Job at Lifelink Medical Centre

JOB TITLE: Medical Records Officer
DEPARTMENT: Records
REPORTS TO: HOD Doctors
INTERFACES WITH: Administrator

JOB PURPOSE
Responsible and accountable for the maintenance of health records in AMS, helping conduct document audits, gathering and filing patient information.

JOB REQUIREMENTS
• Minimum of Diploma in Records Management, Medical Records Management or Library and Information Systems from a recognized institution
• Minimum of 1 year work experience in a medical facility,
• Experience using computers and data entry software
• Excellent Verbal and Written Skills,
• Basic Computer skills,
• Good typing and data entry skills,
• Familiarity with medical terminology

CORE COMPETENCIES
• Excellent organizational skills
• Ability to perform well under minimum supervision
• Excellent interpersonal skills using the team work concept
• Attention to detail to ensure accuracy
• Ability to recognize information inconsistencies and take appropriate action to resolve.
• Detail oriented
• Good time management skills

KEY RESPONSIBILITIES
The post holder is required to:-
• Transfer paper-based patient records to an electronic system (Alliance Management System-AMS).
• Ensure that the medical records are organized, accurate and complete
• Safeguard patient records and ensuring that everyone complies with the set hospital standards and ensuring confidentiality of all medical records information.
• Ensure use of clinical coding to record illnesses and treatments on patient records (ICD10).
• Manage index of patients by auditing, correcting and communicating any discrepancies and inaccuracies to the appropriate staff. (Doctors and specialists complete their notes in AMS)
• Book patient appointments and remind patients (IPD) of the scheduled appointments.
• File loose documentation generated from outside and inside Lifelink such as Lab reports, Radiology results, Medical reports, Medication administration records etc.
• Accept ownership and responsibility for all actions, tasks and requests to enhance medical records management and hospital compliance and reputation.
• Carry out any other duties as assigned

REPORTS
• Daily Patient Notes Audit Report
• Daily Attendance per clinic
• Daily Duplicate Postings/ wrong activations Report
• Daily Appointments update
• AMS common challenges encountered Weekly
• Staff AMS training needs.

Job application procedure

Interested and Qualified, Send your cover letter, CV and Academic documents to jobs@lifelinkug.com  by Sunday 18th December 2022