Office Assistant (NGO Jobs in Uganda) at Acord Uganda 2022

Job title: Office Assistant

Duty Station: ACORD Kampala Office

Reports to: Human Resource and Administrative Officer

Relationship with others: The Office Assistant will be closely supervised by the
Administrative Officer and will provide support to the entire team in the office.

Key Duties and Responsibilities:

 Provide cleaning services to OVC West Central Activity Office, each working day and occasionally over the weekend as agreed with the supervisor to ensure a tidy and organized work environment for all employees.

 Keeping all areas of the office clean, including kitchen, clean and dry at all times. This includes washing. Dusting, polishing, emptying dust bins, and sweeping as appropriate.

 Thoroughly clean office furniture, windows, equipment (phones, copiers, printers, etc.), to remove cobwebs, dust from all surfaces and corners.

 Ensure that all cleaning materials and equipment are maintained in a safe, clean and efficient working condition and kept in the right place after use.

 Ensure the kitchen is stocked with tea, coffee, sugar, milk and other supplies; prepare tea and other refreshments for visitors as requested by the supervisor.

 With support from the supervisor, make monthly requests for supplies, receive purchases from the store and effectively use them to meet the desired goals.

 Conduct spot checks around the office and ensure that tidiness is maintained at all times.

 Ensure that the supervisor is aware of the need for repair or replacement of materials and equipment including all furniture and fittings for the satisfactory performance of assigned duties.

 To be responsible for your own health and safety and that of anybody else who may be affected by your acts or omissions.

 Ensure offices are locked up and OVC West Central Activity property is secure before leaving.

 Maintain confidentiality at all times during and after duty.

 Perform any other activities assigned by the supervisor and other staff in line with the office support function.

Qualifications, Skills and Experience:

 The applicant for the USAID OVC West Central Activity Office Assistant job must have two years of work experience in a similar position and in a similar work environment.

 Practical experience in customer care and highly motivated about work.

 Able to work with minimum supervision

 Well-organized with ability to follow oral and written instructions

 Good command of English with strong communication and interpersonal skills

HOW TO APPLY

Send CV and Application Letter to  hr@acorduganda.org

Application Closing Date is 4th November 2022 by 5:00pm.