Logistics Assistant (Rhino Camp) NGO Jobs at Norwegian Refugee Council (NRC)

Position: Logistics Assistant (Rhino Camp)

Reports to: OIC Rhino Camp and Logs Team Leader

Duty station: Arua (Rhino)

1. Role and responsibilities

The Logistics Assistant is responsible for supporting all the Logistics function in the field offices, ensuring plans and policies are adhered to by all staff.

Generic responsibilities

1. Adhere to NRC policies, tools, handbooks and guidelines

2. Assist with the implementation of the support function portfolio according to plan of action

3. Prepare and develop status reports as required by management

4. Ensure proper filing of documents

5. Promote and share ideas for improvement of the support function

6. Has a full understanding of NRC logistics policies and formats. Assists, as needed in training staff on these policies;

Specific responsibilities

1. Assists staff as needed on creating clear and understandable purchase requests and other documentations;

2. Prepare the required documentation of supplies and transactions are completed to NRC standards.

3. Assist in ensuring that vehicles are used and maintained according to Logistics Handbook and other NRC policies

4. Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures

5. Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns

6. Secure that NRC vehicles are equipped with necessary documents and equipment.

7. Maintain records of all incoming and outgoing materials

8. Ensure availability of storage space and maintain orderliness and cleanliness of the warehouse at all times

9. Ensure safety and security of materials and immediately report losses, damages or discrepancies.

10. Interact with contractors, in coordination with the program & Logistics in relation to delivery of items.

11. Prepare periodic stock reports and assist in carrying out periodic inventory audits.

12. Assists program/logistics management with asset management. Identify assets during the course of procurement and notify the logistics officer or designated person on receipts of assets.

13. Assists on managing NRC logistics database and reports.

14. Perform other duties as assigned.

Competencies

2. Behavioral competencies

· Working with people

· Planning and delivering results

· Communicating with impact and respect

· Handling insecure environments

3. Professional competencies

· Experience from working with administration

· Previous experience from working in complex and volatile contexts

· Documented results related to the position’s responsibilities

· Knowledge about own skills/profile

· Good knowledge of English (Written and Spoken)

· Computer literate

Qualification:

· Bachelor’s degree in Supply chain/Procurement/Logistics

· At least two years’ experience from working as a logistician in a humanitarian/recovery context

· Good knowledge of logistics/procurement systems and forms

· Previous experience from working with an NGO in complex and volatile contexts

· Documented results related to the position’s responsibilities

· Strong sense of personal integrity and commitment

· Must be fluent in English, both written and verbal

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