Human Resources Officer at John Snow, Inc

Position Title: Human Resources Officer

Location: Kampala, Uganda

Position Type: Full-time

Reports to: Human Resources/Administration Manager

Job Summary:

The Human Resources Officer is a full-time position based in Kampala. They will be responsible for contributing to the accomplishment of human resources practices and objectives in managing the full employee life cycle from recruitment to exit. They will also provide administrative support in the day to day running of human resources activities, reporting to the Human Resources/Administration Manager.

Responsibilities:

• Collect and organize input on HR processes and policies and participate in the review and update of various systems, manuals, guidelines, and tools;
• Give HR support to regionally based offices as and when required;
• Place adverts for facilitating recruitment;
• Contact shortlisted candidates and schedule interviews;
• Conduct background checks for selected candidates and send out the candidate offer letter packet as requested, tracking its’ return;
• Prepare all documentation required for a new employee;
• Process staff IDs and business cards;
• Assist with maintaining HR records through a documented
  filing system based on an “easy to retrieve” principle;
• Assist employees with any benefit claim issues;
• Participate in employee orientation;
• Guide staff on the use of online timesheet;
• Ensure that all staff have done online ethical training and have obtained certificates;
• Responsible for updating, and reconciling all staff records/bills for medical insurance, GPA and workmen’s compensation;
• File all compliance reports;
• Assist with visa and work permit applications when required;
• Facilitate processing of exit checklists for employees leaving the organization;
• Maintain staff database; and
• Carry out other tasks as assigned by the Human Resources/Administration Manager.

Minimum Qualifications:

• Bachelor’s degree in Human Resources Management or Business Administration required. Additional relevant experience and completion of HR certification or courses, may substitute for some education;
• Minimum of three years’ work experience in HR, preferably with an international or local NGO and proven knowledge of HR best practices and standards;
• Experience with and knowledge of Ugandan employment laws, regulations, policies, principles, concepts, and practices;
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint) and web conferencing applications;
• Effective oral and written communication skills;
• Excellent interpersonal skills;
• Skills in database management and record keeping;
• Able to exhibit a high level of confidentiality;
• Excellent organizational skills;
• Must be able to identify and resolve problems in a timely manner;
• Must be able to gather and analyze information skillfully.

Application instructions:

Please submit a cover letter and CV to pumrajobs@jsi.com by April 29, 2022.