Procurement Records Assistant at National Medical Stores

Job: Procurement Records Assistant

Reports to: Chief Procurement Officer

Job Grade: NMS Grade 10

Duty Station: Head Office

Responsible for: None

Job Purpose: To keep accurate Procurement related records and manage their movement and custody.

KEY RESULT AREAS/ACCOUNTABILITIES

i. Ensuring completeness of procurement files
ii. Identifying procurement files for archiving and drawing this to the immediate
supervisor.
iii. Ensuring safe custody of both active and archived procurement files and records to ensure quick retrieval.
iv. Maintaining a record of all procurement files kept by the department and availing them to authorized personnel when required.
v. To identify and report any risk(s) noted during the course of execution of duties by staff
vi. Any other duties that may be assigned by the Immediate supervisor.

QUALIFICATIONS AND EXPERIENCE

i. A minimum of a Diploma in Records/ Library and Information Science or
Records and Archives Management
ii. Two years of working experience in managing records
iii. Computer Literate

MODE OF APPLICATION:

Interested applicants should submit an online application. Please scan your academic qualifications: Degree qualifications, Curriculum Vitae, Uganda Advanced Certificate of Education, Uganda Certificate of Education, Membership to the professional body and other relevant academic documents and National Identity Card (both faces) and submit them online: Click Here to Apply. Failure to attach any of the listed required documents shall lead to automatic disqualification of the applicant.

The deadline for receiving the Online applications is Monday, 26th July 2021 not later than 5: 00pm.

The application letter should be addressed as below and should be signed, scanned and sent online:

The Chief Human Resource and Administration Officer
National Medical Stores
P.O Box 16, Entebbe
Plot 4-16 Nsamizi Road,
ENTEBBE- UGANDA.

Note:

i. Only shortlisted candidates will be contacted. If you don’t hear from us within one month from the date of closure of receipt of applications, consider your application unsuccessful.

ii. Candidates should attach all relevant academic documents as PDF Files

iii. National Medical Stores reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.

iv. Any form of canvassing will lead to automatic disqualification