Finance & Administration Manager – Abt Associates

Job Summary

Under the supervision of the Chief of Party, the Financial Manager (Senior)-LOCAL / Country Finance & Administration Manager oversees and directs all aspects of administrative support for the VC TO1 Project in country.

Key Roles and Responsibilities

• Develop, manage, and monitor project budgets and annual workplans.
• Prepare accurate financial reports, and monthly cash fund’s request in close coordination with senior project staff.
• Prepare annual site office revenue projections and update budget tracker forecast on a monthly basis
• Ensure that the project operations are in compliance with all USAID and Abt policies and procedures.
• Support the startup, general operations, and closedown of the IRS program.
• Manage the financial operations and financial reporting of the country program, providing guidance, training  and technical assistance to financial and non-financial management personnel.
• Supervise and coach the project Accountant, Finance Assistants and other Administrative staff
• Conduct a financial brown bag on a quarterly basis to build the financial capacity of technical and operations personnel on different financial topics including compliance, travel, budgeting, forecasting and procurement.
• Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develop/recommned cost cutting and compliant strategies to implement the project with less resources
• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
• Manage the timely submission of the monthly field expenses (ROV) to the headquarters office.
• Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns.
• Support the development, execution, and management of subcontractor and consultant agreements.
• Develop and implement a payment system for seasonal spray operators and community mobilizers.
• Develop and implement systems to streamline financial practices and procedures.
• Inform and ensure that POA and PFA at Headquarters are updated on all contractual, financial and legal issues affecting the project
• Perform random audits of inventory to make sure inventory reports prepared by operations team are always accurate and up to date.
• Oversee Human Resource activities affecting the project including but not limited to the hiring, termination, benefit tracking and legal disputes affecting current and former site office personnel

Preferred Qualification

• Bachelors Degree (minimum), or a Masters Degree (desirable), in  Finance, Accounting, Business Administration, or other relevant field.
• At least ten (10) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-funded projects.
• Significant experience managing and supervising financial and procurement management personnel.
• Familiarity with US Government Cost Accounting Standards.
• Strong analytical and computer skills, with an emphasis on budget and financial analysis.
• Experience in logistics, procurement, and supply chain management highly desirable.
• Fluency in English.

Minimum Qualifications

Bachelor’s Degree + Twelve years of relevant experience, or Master’s Degree + Ten years of relevant experience, or PhD+ Eight years of relevant experience

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

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