Financial Accounting Officer Non-profit Jobs – Alive Medical Services (AMS)

Job: Financial Accounting Officer

Organization: Alive Medical Services (AMS)

Duty Station:  Kampala, Uganda

About US:

Alive Medical Services (AMS) is a Ugandan not-for-profit non-governmental organization, established in 2007. The AMS medical center located in Kampala is open 24/7. Using a community-based, client-centered and Peer-led approach, AMS provides free comprehensive HIV/AIDS and Sexual Reproductive Health and Rights (SRHR) services to over 117,200 clients annually including over 90,700 youth, adolescent girls and young women, orphans, vulnerable and Marginalized Populations. AMS works in the districts of Kampala, Wakiso and Mukono supporting 33 health facilities in providing comprehensive and differentiated high quality HIV/AIDS and SRHR -related prevention, care, treatment and psycho-social support.

Job Summary:  The Financial Accounting Officer will manage a portfolio of partner organisation budgets, to enable accurate financial reporting and disbursements, maintain financial data/information, provide technical support, and ensure partners comply to AMS finance policies, international accounting standards, and other statutory requirements, liaising with partners to get accurate reports in and on the system on time.

Key Duties and Responsibilities:

Review of partner financial reports before submission.

• Accurate reporting of financial report.
• Ensuring partners submit the report on a timely basis.
• Review completeness of financial report.
• Agreeing of cash balances and reconcile AFB accounts on a monthly basis so that there are no unknown discrepancies.
• Monthly follow up financial monitoring visit to partner to verify expenses reported in detail.
• Follow up on Management response action plan from previous audits.
• Proactively liaising with partners on a weekly basis via Skype/teams/WhatsApp/calls and emails
• Engaging partners on a daily basis to discuss disbursements, burn rates, delays of programming.
• Engaging partner to seek approval prior to spend not on the budget and budget reallocation due to gaps.

During financial visit to Partners

• Ensure document verification, timely and appropriate financial reporting.
• Review the transaction listing attached to the reports.
• Check the transaction listing against the partners finance system.
• Check activities reported against the budget lines.
• Verification against receipts, invoices, workshop report, payroll report, bank statement, employment contract, payslips, PAYE, UIF (unemployment insurance fund) payments, mileage claims.
• For workshop, verify the participants list by calling to confirm attendance.
• Verify the authorization of payments with authorized signatories and the process of authorization.
• Verify payment voucher against bank statement and bank account.
• Check time sheets for staff charging to the project. Ensure both staff and supervisor or senior management countersign time-sheets.
• Check progress against (audit) management action plan.
• Check the salaries contracts, pay rise letters etc.

Quarterly auditing visits

• Ensuring the financial reports submitted reconcile to the implementing partners’ financial system and bank statements.
• Verifying expenditure and ensuring that the expenditure has adequate supporting documentation, is in line with the budget and is compliant with donor regulations and local laws.
• Identify recommendations to improve the financial system used by the implementing partners.
• Assess progress made in recommendations raised during previous monitoring visits.

Qualifications, Skills and Experience:

• The applicant should preferably hold a bachelor’s degree in Commerce, Financial Management or Accounting from a recognized institute of higher learning, Level 2 CPA, ACCA.
• At least four years’ experience in a busy organization.
• Experience and demonstrate use of QuickBooks or similar accounting software.
• Experience in preparing audit schedules for external auditors.
• Experience in accounting for non- profit organization.
• Working knowledge of tax laws and systems in Uganda.
• Working knowledge of the operations of sub-grant partners/community-based organizations
• Proven integrity.
• Excellent interpersonal skills
• Ability to efficiency utilize accounting, word processing, database management and spreadsheet software program.
• Ability to prepare and interpret financial documentation and reports.
• Report writing, data acquisition Analysis skills.
• Ability to produce financial plans and manage resources.
• Ability to communicate effectively with persons at all levels.

How to Apply:

If you meet the desired qualifications and work experience, please submit your CV and Cover letter to the Human Resource Manager. Please limit your documents to a size of 2MB and send them to redu@amsuganda.org

Deadline: 3^rd March 2021 by 5:00pm