Procurement Officer USAID Project Jobs – Uganda Women’s Effort to Save Orphans (UWESO)

Job Title: Procurement Officer

Organization: Uganda Women’s Effort to Save Orphans (UWESO)

Duty Station: Kampala, Uganda

Reports to: Finance Manager

About US:

Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental Organization registered with the Uganda NGO Board and is committed to improving the quality of life of orphans and other vulnerable children.

About USAID ICYD Activity:

The USAID Integrated Child and Youth Development Activity (USAID ICYD Activity) aims to improve learning outcomes, advance HIV epidemic control in Uganda, and ensure that children and youth can lead resilient, healthy, and productive lives. The USAID ICYD Activity will deliver critical HIV/GBV/violence prevention and response services to children and youth and their families in communities, clinics, and schools. Within USAID’s Journey to Self-Reliance Framework, USAID ICYD Activity will build the operational and technical capacity of four Ugandan Primary Local Partner (PLP) organizations to become direct recipients of USG funding within two years while strengthening government capacity to deliver core services to children within an integrated referral network and case management system.

Job Summary:  The Procurement Officer will be responsible for managing procurement processes and procedures at the regional level for smooth activity implementation such as hotel bookings for activity meetings, refreshments and bites for community activities, training materials, among others. The Procurement Officer will report to the Finance Manager.

Key Duties and Responsibilities:

• Monitor, track and expedite all project procurement activities and delivery status of goods/services.
• Solicit bids and quotes from vendors for items in adherence with program policies.
• Act as a member of the procurement selection committee and ensure that the committee works collaboratively to make a final selection of vendors, suppliers, sub-contractors etc.
• Support the Finance Manager to procure in-kind support for grants and determine the most reasonable, fair, and expeditious procurement needs for grants.
• Through market research efforts, identify and pre-qualify potential suppliers (and products/services). Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
• Work closely with the team to establish and maintain vendor and supplier database, procurement lists and schedules.
• Conduct price/cost/reasonability analyses.
• Inspect goods or verify services, confirm delivery, and receipt of goods, and monitor the use and disposition of goods.
• Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team.
• Ensure USAID policies, and procedures are followed and enforced.
• Manage the overall day-to-day procurement process.
• Assist in preparing the annual procurement plan with support from the project team.
• Manage a procurement filing system and ensure that the minimum documentation referenced in the procurement threshold table is in each procurement file.
• Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment.
• Participate in the negotiation of contract terms on a range of procurement and monitor delivery of exact specifications.
• Train staff in procurement rules and processes and record keeping.
• Prepare specifications, compare bids received and present recommendations on purchases to management.
• Ensure that all procurement in UWESO is carried out in a timely and efficient manner and in compliance with UWESO’S value for money and transparency and donor guidelines/regulations on procurement.

Qualifications, Skills and Experience:

• Bachelor’s degree in Procurement and Logistics with 4 years of relevant procurement experience or MS/MA degree in relevant field with 3 – 5 years relevant procurement experience. Post Graduate Diploma in Procurement is an added Advantage.
• Familiarity with donor-funded procurement rules and regulations is required. Demonstrated success in multicultural environments is an advantage.
• Able to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Ability to research and evaluate technical proposal and make appropriate recommendation.
• Demonstrated knowledge in pricing, contracts negotiations, policies, and procedures.
• Good analytical, numerical, and problem-solving skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint Work independently with initiative to manage high volume workflow.
• Perform detail-oriented work with a high level of accuracy.
• Must exhibit high levels of professionalism, integrity, and ethical values always.
• Record keeping, report preparation, filing methods and records management techniques.
• Excellent written, oral, and interpersonal communication skills with ability to work as a team member.

How to Apply:

All suitably qualified and interested applicants should submit an application letter and curriculum vitae electronically to: jobs@uweso.org with the position you are applying for in the subject line. Only electronic applications will be considered. (All applications should be in a single PDF file of maximum size – 5MB)

Deadline: 13^th November 2020 by 5 pm.

NB: We shall only respond to shortlisted candidates. All invitations for interviews will be done formally.

If you meet the above requirements, please submit an online application via the link. https://bit.ly/3elPQFE