Fresher Administration and Finance Assistant NGO Jobs – Malteser International

Job Title: Administration and Finance Assistant

Organization: Malteser International

Duty Station: Uganda

About US:

Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 20 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and Disaster Risk Reduction.

Job Summary:  The Administration and Finance Assistant is responsible for the proper implementation of financial procedures, petty cash Management and record Keeping of Financial Documents.

Key Duties and Responsibilities:

• Responsible for the petty cash management and handle work advances at the field office including bookkeeping
• Review and verify bills received for activities, goods, services and others directly related to the project/program and facilities (office, permanent staff residences) including utilities, maintenance, provision of standard supplies and equipment with support from the Logistic department
• Responsible for all petty cash expenditures and replenishment requests when two-thirds of the money is spent
• Maintains the finance filing system electronically and hard copies
• Responsible for filling all financial documentation for cash and expense management for the duty station
• Daily cash count protocols and weekly cash count protocols
• Prepare ID cards and in charge of custody and issuance of MI visibility items to the staff
• Ensure the maintenance of the office, manage and track all MI assets at the project location
• Maintain stock of office consumables
• Provide/facilitate admin support during workshops, meetings and trainings together with the respective project staff
• Follow-up and manage all admin related contracts (Accommodation, transport, rent, security, garbage collection services) at the project location
• Take minutes of the team meetings and keep records of the official communications
• Any other duties as may be assigned

Qualifications, Skills and Experience:

• The ideal candidate for the Malteser International Administration and Finance Assistant job must hold a University degree in Finance, Business Administration or related field
• Two years of relevant experience with good understanding of donor and INGO procedures
• Strong organizational skills
• Computer literate with hands on MS Office programs, especially in MS Excel
• A demonstrated ability to multi-task and process information into action as to not delay program activities
• Should have a clear understanding of finance ethics and donor compliance
• Fluency in English (written and spoken)
• Knowledge of local and beneficiary languages (Runyankitara, Swahili, French) will be considered an advantage
• Preferably a resident of SouthWest 

How to Apply:

All candidates should apply online at the link below. Please kindly submit your application (CV, letter of motivation and copies of diplomas) preferably as one attachment.

Click Here

Deadline: 12^th August 2020 by Midnight