Supply Chain Officer- Warehouse and Assets job at The International Rescue Committee (IRC)

JOB DETAILS:
Job Overview/Summary:
Reporting to the Senior Supply Chain Manager, the Supply Chain Officer – Warehouse and Assets is responsible for ensuring the overall care and maintenance inventory IRC at the Kampala (Kampala Main, Play Matters and Urban stores, and updating, tracking and reconciliation of assets for the IRC Uganda country program.
This position will serve to co-ordinate and undertake the effective functioning of the asset management processes based on required internal control measures.

Major Responsibilities:
Assets Management
The Supply Chain Officer (Warehouse and Assets) is responsible for recording, reporting, safekeeping and recording all IRC country program assets and equipment. He/she will be responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors’ rules and regulations.

• Ensure the Implementation of IRC Asset policies in all IRC Uganda Country Program-Asset maintenance and tracking.

• Timely verification and reporting of assets at grant close-out in collaboration with finance and grants teams as may be required.
• Ensure all IRC assets are recorded on the Fixed Asset Register (FAR) as per IRC Asset management procedures and policies taking into consideration Donor requirements.

• Manage random asset inventories to check the monthly asset follow-up reliability and take the needed corrective actions.

• Ensure that all staff adheres to the asset management policy through trainings and guidance on asset management practices.

• Ensure donor compliance on donated assets to partners and disposal is properly adhered to at the field operation areas.
• Conduct physical count of assets and verification on quarterly and yearly basis and report discrepancies (loss, sold, damages, unserviceable, returned to donor, under repair property/assets) if any and present to management with appropriate suggestions and recommend corrective actions

• Ensure that adequate checks are in place, all assets are accounted for and the recovery of IRC assets from staff at the end of their time working for IRC
• Ensure that monthly, quarterly and yearly spot checks and counts of assets are conducted in all field locations and supporting documentation is kept update and reported accordingly.

• Ensure that all assets are insured and damages to assets are claimed on time.
• Ensure compliance with Supply Chain Management policies to implement the improvement of operational controls as reported on by Internal Audit.

Warehouse and inventory management
• Order tracking and supplier liaisons to ensure timely delivery of items
• Timely generation of product receipts in the integra systems after verification and confirmation of products delivered in collaboration with requesters

• Accountable for implementation of warehouse and use of Integra inventory management module
• Accountable for creation of movement journals and monthly physical and system counts at the designated warehouse.
• Ensure warehouse layout and design is properly implemented and utilized for better storage

• Ensure effective inventory tracking, monitoring and control.
• Supervise delivery and dispatch items commodities, create timely and accurate product receipts
• Ensure that the warehouse’s cleanliness, health and safety requirements are met
• Ensure that stock control procedures are in place and are properly adhered to
• Accurate record keeping and creation of waybills and gate passes following the prescribed approval flow.
• Prepare periodic/monthly country inventory reports

Compliance and Ethics
He/she will be responsible for implementing donor rules & regulations for assets and inventory management, identifying and analyzing compliance risk processes through:
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Identifying and reporting Assets and inventory management red flags.
• Implementing internal and external audit corrective action plans (CAPs)
Reporting
The Supply Chain Officer Warehouse and Assets is responsible for preparing and submitting accurate: –
• Timely preparation and sharing of standard weekly, monthly, quarterly, and ad-hoc Assets and inventory reports.
• Actively contribute to development and implementation of Global Supply Chain KPIs and Improvement initiatives.
• Contribute to the timely preparation of monthly Supply Chain Management Reports for submission to Global Supply Chain
Supply Chain Officer Competency’s Matrix:
• The Competency matrix is the primary supporting document to this job description, and he/she must ensure that all tasks are preformed to standard.
Other duties
• Other duties as assigned by the supervisor to enable/support implementation of the IRC programs.

Minimum Qualifications:
Required qualification and skill:
• Suitable candidates must have a bachelor’s degree in supply chain, Logistics, Business Administration, or any related field.
• Should have at least two (03) years’ working experience with supply chain operations.

Personal qualities:
• Works well and have experience working in refugee contexts, host communities and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
• Knowledge in implementing community/center based early childhood parenting programs, knowledgeable in computer applications, Ms-word, excel, teams, outlook/mail.
• Ability to ride a motorbike and hold a valid riding permit. (Hard Copy will be required if invited for Interviews).
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.
• Broad knowledge and experience in Assets management plans, strategies, market analysis.
• Good analytical and negotiation skills.
• Excellent skills in conducting market analysis and distribution strategies.
• Able to work effectively in a highly matrix structure.

Language Skills:
• Fluency in English Language both written and spoken is required.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure

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