Receptionist job at Heritage International School

JOB DETAILS:
We are seeking a dedicated Receptionist to support the smooth operation of our front office. The ideal candidate will handle a variety of tasks, including managing incoming phone calls, filing and copying, and handling sensitive information with discretion. This role is integral to maintaining a welcoming, professional, and efficient front office environment.
Working hours would be 9AM – 5:30 PM, Monday – Friday.

Key Responsibilities:
1. Reception Duties:
• Answer and direct incoming phone calls promptly and professionally.
• Serve as a security access control point in collaboration with front gate security.

• Distribute mail, packages, and deliveries to the appropriate staff or students.

• Provide assistance in reception and nurse cover during peak hours or seasons.
2. After School Coordination:
• Work with the After-School Activities (ASA) team to coordinate various programs and ensure there are no scheduling conflicts.
• Support the recruitment, monitoring, and evaluation of enrichment activity instructors and facilitate necessary training or workshops.
• Promote and communicate enrichment activities to parents, students, and staff.
• Track program fees, manage enrollment, and follow up with participants on schedules and registration.
• Maintain documentation and updates regarding after-school activities.
3. Professional Development:
• Annually submit professional goals to the HR Manager.
• Participate in staff meetings, committee meetings, and in-service professional development opportunities.
• Stay up to date with administrative best practices, including certification and skills in Office365, GSuite, and other relevant software.

Personal Qualifications:
• Committed to Christian faith and values, modeling a Christ-centered life.
• Active in a Christian church community.
• Inspires others to live a life of faith and commitment.

• Contributes to and fosters a positive Christian environment in the school.
• Lifelong learner who maintains a positive, growth-oriented attitude in both personal and academic areas.
• Upholds high ethical and moral standards, both personally and professionally.
• Demonstrates cultural awareness, sensitivity, and respect for diversity.
• Self-motivated with excellent organizational skills and a collaborative team spirit.
• Ability to manage conflicts using the Matthew 18:15-20 principle.
• Honest, trustworthy, respectful, and approachable with a good sense of humor.

Professional Qualifications:
• Bachelor’s degree or equivalent relevant experience.
• Experience working in a school or similar environment (preferred).
• Proficient in Office365, GSuite, and fluent in written and spoken English.
• Previous administrative or travel-related experience (preferred).
• Ability to pass a local police background check.

Experience:
• Minimum of 1 year of experience in an administrative role, preferably within an international school setting.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure

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