Procurement Officer job at Infectious Diseases Institute

JOB DETAILS:
General Summary
The Procurement Officer shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.

Key Responsibilities
Responsibilities:
• Support in the preparation of specifications, terms of reference & statement of requirements in liaison with user departments.
• Preparing and issuing Request for quotations or Request for Proposals

• Initiate the evaluation of quotes and responses to bids and make appropriate recommendations to the procurement committee and users.
• In liaise with stores staff, verify the delivered items for completeness of requested quantities and compliance with quality specifications.

• Ensure safe custody and systematic filing of purchase orders, agreements and all relevant records.
• Monitors contractor/vendor performance to ensure compliance with all terms and conditions.

• Present evaluation reports to the Procurement Committee for consideration and award.

• Take minutes of the procurement committee and secure approvals from respective approving authorities for the needs handled.
• Prepare Purchase orders and agreements for the respective suppliers/providers using the available ERPs.

• Work with the IDI managers and staff as part of an effective and collegial team to achieve IDI goals and objectives
• In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
• Carry out any other assignments as may be allocated by the supervisor.

Academic Qualifications
• Bachelors Degree of procurement and Supplies management or an equivalent from a recognized Institution.
• CIPS qualification, Level 5 minimum.

Person Specification
• Should have good interpersonal skills
• Strong written and verbal communication skills
• Problem solving skills
• Ability to work in a busy environment and under minimum supervision
• Computer skills in MS office and Navision ERP shall be an added advantage

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

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