Officer Information Services job at Uganda Communications Commission (UCC)

JOB DETAILS:
Job Purpose
To support the commission’s Records Management Program by implementing best practices for the registry in line with the Commission’s Corporate mission.

Primary Tasks and Responsibilities
• Receive incoming mail and invoices, both physical and electronic copies.
• Classify physical copies of outgoing mail and electronic copies (in the ERDMS)

• Transfer records from departments to the registry.

• Manage the appraisal, weeding and boxing of inactive files and transfer them to the records centre.
• Retrieve and distribute files required by staff.
• Attend to internal and external inquiries concerning inbound mail and invoices.
• Support ERDMS Operations/usage and appraise subordinates.

• Maintain flexibility to accommodate any other duties assigned by the line supervisor from time to time.

Key Performance Indicators
• Accuracy and completeness of classification for physical and electronic outgoing mail in the Electronic Records and Document Management System (ERDMS).
• Timeliness and accuracy in managing the transfer of records from departments to the registry.

• Timeliness and effectiveness in the retrieval and distribution of files requested by staff.

• Responsiveness and efficiency in managing internal and external inquiries related to inbound mail and invoices.

Education and Professional Qualifications
• Bachelor’s degree in library and information sciences, records or archives management, or public administration & management.

Working Experience
• Minimum of two (2) years of relevant experience

Skills, Knowledge and Abilities
Technical
• Information Management
• Task and Organisational Skills
• Analytical and Administrative Proficiency
• Computer Skills and Professionalism with a Focus on Teamwork

Behavioural
• Integrity
• Attention to Detail and Problem-Solving

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

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