Locum Procurement and Administration Assistant job at Anecca

JOB DETAILS:
Job Role:
Implement policies and procedures for operational management i.e. general office administration, stores, procurement and fleet management in line with the related operational policies and various program objectives.

Key Result Areas:
• Maintain a clean, tidy, secure office environment, timely opening & closure of office premises as per the Administration management procedures.
• Design and share a vehicle movement schedule aligned with both officer& hired drivers by 2:00 pm of the current Friday for following week’s activities in accordance with ANECCA-Uganda fleet management policy.

• Track timely payments of office utility bills, invoices for purchased goods and services in line with Administration and financial procedures.
• Follow up on proper submission of staff approved store’s requests and make sure that all required documentation for requests and disseminations of goods are availed in line with the stores management Procedures.

• Conduct quarterly stock taking exercises& regular update of stock cards in line with the store management procedures.

• Maintain a detailed electronic tracking of all inventory and materials received and issued in line with the stores Operating Procedures

• Update the procurement tracker timely and track contract end dates for all the PVAS and SLAS issued out to vendors in line with Administration and financial procedures.
• Prepare regular administrative and procurement related reports and submit them to the supervisor for approval in line with Administration management procedures.
• Carry out any other duties as assigned by the Supervisor.

Required Education, Experience & other personality attributes
• A bachelor’s degree in Business Administration, Finance &Accounting, Procurement & Logistics or degree in a related field.
• At least 1 years’ relevant working experience in general office administration, stores, procurement and fleet management in a reputable organization preferably USG funded programs.
• Good computer application skills i.e. M/S Excel, MS word, MS Outlook. Experience in application of NAVISION software is an added advantage.
• Good communication& interpersonal skills with a high level of integrity, confidentiality& openness, teamwork and ability to work under minimum supervision in a multi-cultural environment & remote area like Karamoja.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure

If you believe you have the above credentials, send your application, Curriculum Vitae with referees including your current/most recent employer & academic credentials (all compressed in one signal pdf file labelled i.e. LPAA-01) to applications@anecca.org  Cc: lphsanecca@gmail.com    before close of business Friday 23rd February 2024