Liaison and Protocol Assistant job at International Organization for Migration

JOB DETAILS:
Job Description
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context
Under the overall supervision of the Supply Chain Officer and the direct supervision of the National Supply Chain Officer and in coordination with Human Resource Unit, the Liaison Assistant will perform general administrative tasks and liaison of the Privileges and Immunities for the Diplomatic Corps and International Organizations in Uganda. The incumbent will perform the following functions;

Responsibilities
• Provide support in the facilitation of the required documents for incoming international staff / officials and their qualified dependents.
• Liaise with the Ministry of Foreign Services to expedite visa application processing of IOM staff and qualified dependents.

• Prepare necessary documents related to incoming official shipments of the organization to be submitted to the appropriate government agencies.
• Facilitate the requests for issuance of the airport passes for IOM operations staff and IOM officials.

• Liaise with appropriate government agencies and Embassies on issuance of local licenses for International Officials.

• Liaise the issuance of temporary and annual airport passes for eligible staff members of IOM.
• Photocopy and scan documents for e-filing of documents and submit to HR Unit for Professional staff record purposes.

• Drive the Chief of Mission to all meetings, conferences, diaspora.
• Perform other duties as may be assign

Qualifications
Education
• University degree from an accredited academic institution in Business Administration, Mass Communications, or any related field of study with two years of relevant professional experience; or
• High School diploma, with four years of relevant professional experience.
• Valid national driver’s license
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
• Work experience from a multicultural organization an advantage
• Experience with dealing with confidential matters

• Commitment, efficiency, self-motivation, creative thinking and strong organizational skills
• Flexibility, diplomacy, and good customer relations
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds
• Knowledge of local driving rules and regulations

Skills
• Computer literacy including proficiency in MS Office applications

Languages
• Fluency in English is required (oral and written
IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioral indicators (Level 1)
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

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