Finance Coordinator – Norwegian Refugee Council, Uganda

Position: Finance Coordinator

Reports to:  Finance Manager /Area Manager

Supervision of: Finance officer

Duty station: Arua Area Office

Job Purpose Summary

Generic responsibilities

1. Implement NRC’s financial systems and procedures.
2. Ensure adherence to Financial Handbook, other NRC policies and donor requirements
3.   Maintain budget control and monitor cash flow
4. Ensure that the accounting, monitoring and reporting are according to procedures
5. Supervise, train and develop financial team
6.   Prepare and submit reports and analysis as required; responsible for the preparation of financial reports to NRC and donors
7. Contribute in the design, development and implementation of the grants management policies, procedures and practices
8. Continually review the entire grant management system and provide recommendations to the Head of Support on its improvement
9. Support project staff in financial matters
10. Ensure proper filing of all financial documents

Specific responsibilities

1. Ensure timely posting in agresso; daily/ weekly, adhering to monthly accounts closure deadline
2. Prepare and analyze the Balance Accounts Reconciliation (eBRS) and submit to the FM before 8th monthly.
3. Follow up on aging accounts; Advances, accruals, receivables and payables, throughout the month, before month end closure exercise. Immediately involve the AM/ FM where necessary.
4. Frequently check for proper use of chart of accounts and make proper adjustments.
5. Timely verification of payment vouchers
6. Ensure proper filing of all financial documents in both hardcopy and online.
7. Consolidate and submit the monthly cash forecast to the FM by 12th of each month
8. Participate in the preparation of the master support budget. As well as support line manager’s/ budget holders in budget preparation, monitoring & financial procedures.
9. Undertake finance training of all staff and capacity building of subordinates
10. Ensure timely transfer of funds to all field office(s).
11. Ensure cash and bank accounts are managed & reconciled according to NRC policy and procedures.
12. Ensure for all payments, correct documentation is attached, logistics and financial procedures respected, project/account code correct, and the authorisation of payments is in line with NRC UG authorisation table
13. Conduct performance management of the finance team
14. Review payroll before monthly salaries payment and clear any outstanding issues timely.
15. Ensure verification of all payments by FM including payroll and share monthly salary allocation.
16. Follow up with HR and individual staff for monthly timesheets. Ensure they are verified/ signed and uploaded accordingly.
17. Ensure safe and cashbox secured and routines of control are in place
18. Ensure Taxes, NSSF and others are paid and filed within the stipulated timelines
19. Participate in the bid committee
20. Review and verification of purchase requisition, purchase order, waiver/ note for file
21. Ensure up to date financial records including; authorization table, local financial handbook and others. Update staff on any changes thereof.
22. Make at least 20% field visits where/when possible, security withstanding. Report to the line manager of any matters arising from the visits.
23. Accountable for the exercise of securing backlog and maintain completed electronic/ online supporting documentation as per NRC regulations.
24. Share 1560 vouchers and supporting documents with other country offices in the region, monthly
25. Act as Finance Coordinator Budget & Reporting in her/his absence

Professional competencies

• Minimum of five years’ experience from working as a Finance Coordinator in a humanitarian/recovery context; a professional finance qualification is desirable.
• CPA 3 qualification is added advantage.
• Knowledge of Agresso is an added advantage
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal

Only Ugandan Nationals are qualified to apply.

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