Executive Assistant to Director job at Quality Plastics (U) Ltd

JOB DETAILS:
Quality Plastics (U) Ltd is hiring a self-driven and self-motivated Executive Assistant to Director who will provide high-level administrative support to the Director, ensuring efficient and effective office operations. This role involves managing schedules, handling communications, preparing reports, organizing meetings, and performing a variety of other tasks to assist in the daily functioning of the Director’s office.

Key Responsibilities -Executive Assistant to Director

• Calendar Management: Efficiently manage and maintain the Director’s calendar, schedule meetings, and prioritize appointments to ensure optimal use of time.
• Communication Management: Handle and screen phone calls, emails, and other communications on behalf of the Director, ensuring timely responses and appropriate actions.

• Meeting Coordination: Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.

• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation for the Director.

• Document Management: Prepare, proofread, and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Confidentiality: Maintain confidentiality and discretion in handling sensitive and proprietary information.
• Project Assistance: Assist the Director with project management tasks, including research,

• tracking progress, and organizing project deliverables.
• Stakeholder Coordination: Liaise with internal and external stakeholders, including team members, clients, and vendors, on behalf of the Director.

• Budget Management: Help track the Director’s expenses, prepare reports, and assist with budget-related tasks.
• General Administrative Support: Provide general administrative support, such as filing, maintaining records, ordering office supplies, and other tasks as required.

Qualifications:
• Bachelors Degree in Business Administration or related field with at least 1-2 years working experience in the same position
• Proven experience as an Executive Assistant in a similar administrative support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills. Should be fluent in English (Written and Verbal) as official language and Luganda
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive and confidential information with integrity.
• Exceptional attention to detail and problem-solving skills.
• Strong interpersonal skills and ability to work with a variety of stakeholders.

• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? send all the required documents to hr@qualityuganda.com