Administrative Assistant job at Newton & Einstein Institute of Science and Technology (NEIST)

JOB DETAILS:
Newton & Einstein Institute of Science and Technology (NEIST) is a not-for-profit community-based education, research, and innovation institution whose major aim is to make the community a better place through cutting-edge research, education, innovation, and action. We seek to empower each member of our community with the ability and passion to work wisely, creatively, and effectively for the betterment of humankind. The institute is earmarked to receive funding from ViiV Healthcare UK to implement ‘’Applying Science to Strengthen and Improve Community Systems for Women and Girls living with HIV in Refugee Settings (ASSIST Women and Girls Project)’’. The project is seeking applications for the recruitment of an Administrative Assistant.

Role Description
Job Title: Administrative Assistant (1)
Reports to: Project Manager
Engagement: Full time
Duration: 1 Year, renewable upon satisfactory performance
Duty Station: Mbarara with frequent travel to Nakivale and Oruchinga Refugee Settlements

Main Role and Responsibilities: The Administrative Assistant is responsible for the day-to-day administration of the project activities and facilitating the efficient operation of the project by performing the following clerical and administrative tasks.

Key specific responsibilities
• Planning and coordination of project meetings including preparing agendas and meeting minutes thereof.
• Coordinating and scheduling travel, meetings and appointments for project staff.

• Tracking the project budget including initiating requisitions and working with the finance team to ensure proper accountability of advanced funds

• Keeping proper records of all information related to the project.

• Ensuring that all project logistics (materials supplies and equipment) are available at the right time and in the right quantities. Maintaining office supplies and coordinating maintenance of office equipment.

• Responding to and resolving administrative inquiries and questions.
• Perform any other duties that may be assigned by the Project Manager.

Qualifications
• Suitable applicants must possess a relevant degree in Business Administration, Information Technology, Social Work, and Social Administration, Public Health, or other related disciplines, with at least one year of working experience. He/she should have knowledge and skills in project administration, and Microsoft Office. Experience working with Community Health structures is an added advantage. Terms of service: The appointment is for a period of one (1) year.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? send all the required documents to info@neist.ac.ug