Administrative Assistant job at East African Crude Oil Pipeline

JOB DETAILS:
ADVERTISEMENT for Administrative Assistant – EACOP EITS Contractor REFERENCE: 1072-ADVT-GAC EI-UG-ELE-Administrative Assistant

EITS Integrator Contractor (Electrical Instrumentation and Telecommunications Systems) for the EACOP project, requires the services of an Administrative Assistant.

Brief Description of Role:
The Administrative Assistant is responsible for general clerical and administrative operation of the office

Key Responsibilities:
1. Manage agenda, communication and administrative processes including appointments and travel arrangements. Handle Visitors and Guests
2. Gather, compile, verify, and analyse information for use in documents such as memos, letters, reports, speeches, presentations, and news releases.
3. Facilitate smooth communications internally within the organization and with external parties such as media, customers, and the public.
4. Answer or redirect routine enquiries from internal or external sources.
5. Handle confidential information and maintain the security of records and files.
6. Maintain accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
7. Perform other administrative tasks using independent judgement and discretion. Plan, organise, and schedule own workload so that these activities are completed accurately and on time.
8. Support Mobilisation Needs of Project Team Members

Minimum Requirements:
We are looking for experienced staff who have the following:
• Bachelor’s Degree in Human Resource Management, Communication, Business Administration, International Relations or any related field from a Recognized and Duly Accredited University
• Post Graduate Diplomas and/or Certification
• Excellent communication and leadership skills
• At least 5 – 10 years’ Work Experience in a Similar Role in a Recognized and Reputable Company
• Experience in Management of Large Volumes of Data including record keeping, analysis, reports development, presentation and reporting
• Ability to plan, multi-task and manage time effectively
• Strong writing and record keeping ability for reports and training manuals
• Good computer and database skills
• Fluent in English
• Valid Driving License
• Self-Driven with a high level of professional and personal integrity
• Experience in Oil & Gas Sector or Engineering Fields is an added advantage

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested candidates that meet the minimum requirements and have the capability should send their CVs in English by email to eacop.eits@se.com; with the reference 1069-ADVT-GFS-UG-ELE-Commissioning Engineer(s) as the subject by latest 12.01. 2024, 5:00 pm. East African Time (EAT)

Only candidates that meet the minimum requirements and pass an entry test will have the opportunity to be included in future interview processes.

Please note that, should you not be contacted more than two weeks after the deadline, consider your application unsuccessful.
COMPANY reserves the right not to consider applicants who do not meet all the minimum requirements