Administration Coordinator job at Living Goods

JOB DETAILS:
Purpose of role:
The office administration coordinator’s role is to support the efficient operation of the Living Goods office (Support office and branches) and facilitate effective communication and coordination among staff members and external stakeholders.

Key Responsibilities:
• Manage Office Operations: Oversee day-to-day activities, ensuring the smooth functioning of office equipment, and maintaining a tidy and organized workspace (at the support office and the branches).
• Provide Administrative Support: Provide administrative assistance to both support and branches of various departments or personnel, including drafting correspondence, scheduling appointments, and managing calendars.

• Record-Keeping and Documentation: Support the Finance and Administration team in maintaining accurate records, filing systems, and databases as appropriate. This may involve organizing documents, managing electronic files, and ensuring compliance with data protection regulations.
• Communication and Correspondence: Handle incoming and outgoing communications such as emails, phone calls, and letters as appropriate. This includes responding to inquiries by office visitors or through emails, directing office visitors and messages to the appropriate individuals, and facilitating effective communication within the office, supervising couriering of LG packages and mail with proof of receipt from recipients.
• Procurement Management: Supports the procurement and managing of office supplies, equipment, and inventory. This involves monitoring stock levels, placing orders, and ensuring timely delivery of essential items.

• Facilities Management: Support the coordination of facilities maintenance, repairs, and improvements. This may include liaising with external vendors or service providers to address maintenance issues and ensure a safe and functional work environment.
• Financial Administration: Administration budget management, expense tracking, and invoicing. This may also involve processing payments, reconciling accounts, and preparing financial reports as required.
• Event Coordination: Support with the planning and execution of company events, meetings, and conferences. This may involve arranging venues, coordinating catering services, and preparing necessary materials or presentations.

Qualifications & Experience Required
Qualifications:
• Bachelor’s degree with 4 to 6 years relevant working experience.

Experience:
• Interpersonal skills.
• Strong communication skills with suppliers and internal customers.
• Ability to drive strong relationships with suppliers.
• Bilingual in French is a plus.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

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