Senior Administrative Officer job at Uganda National Institute of Teacher Education

JOB DETAILS:
The National Teacher Policy (2019) recommended the establishment of the Uganda National Institute for Teacher Education (UNITE) as a Public Other Degree Awarding Institution (ODAI) to address issues affecting the teaching profession and quality of education in Uganda.

The First Lady and Minister of Education and Sports appointed an Interim Management Committee to operationalize UNITE.

To this effect, the UNITE Interim Management Committee wishes to recruit skeleton staff to kick start the operationalization of UNITE and therefore invites suitably qualified and experienced individuals to apply for the following positions on contract terms.

Job Title : Senior Administrative Officer (1)
Salary Scale : UN 6.1
Reports to : Director General
Responsible for : Administrative Officer
Contract Period : Six (6) Months
Duty Station : Kampala

Job Purpose
To manage the calendar and general administration of the Office of the Director General.

Duties and Responsibilities
1. Scheduling appointments, organizing and taking minutes of meetings called by the Director General;
2. Acting as Minute Secretary for meetings of the Office of the Director General and Management Committee;

3. Providing timely notification to the Director General of schedules on the calendar;

4. Managing records of important contacts to the Office of the Director General;
5. Draft administrative and other correspondences for the Director General as instructed;

6. Undertaking official administrative assignments as instructed by the Director General;
7. Participating in the organization of Institute ceremonies and events involving the Director General;
8. Organizing both local and international itineraries for the office including confirming travel, freight and hotel reservations;

9. Compiling relevant data and information for the Director General as instructed.
10. Drafting speeches or briefs for the Director General;
11. Overseeing the security of persons and documents of the Office;

12. Supervising and appraising the administrative support staff deployed to the Office; and
13. Providing regular briefs to the Director General on the functioning of the Office.

Person Specifications
Qualifications
(i) An Honours Bachelor’s Degree in either Social Sciences, Development Studies, Social Work and Social Administration, Management Science, Law, Commerce
(Management option), Business Administration (Management option) or Business Studies (Management option) or a related field from a recognized University or Institution.
(ii) A Master’s Degree in any of the above fields from a recognized University or Institution.
Work Experience
At least three (3) years of experience at Administrative Officer level from a reputable organization.

Competencies Technical
Management of organizational environment; Effective coordination of meetings; Planning, organizing and coordinating; Accountability; Records and Information
Management

Behavioural
Communicating effectively; Networking; Public relations and customer care; Ethics and Integrity and Results oriented.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
All applications should be accompanied with the following:
i) Certified photocopies of all Academic and Professional Certificates and
Transcripts;
ii) A curriculum Vitae;
iii) Three (3) Reference letters (Professional, Personal and Academic)
iv) A recent coloured passport size photograph; and
v) A copy of the National Identity Card

Eligible female candidates are encouraged to apply. Only short-listed applicants shall be contacted for the interview and final selection process. All applications should be addressed and hand delivered to:

The Institute Secretary Designate
Uganda National Institute of Teacher Education Kitikifumba-Shimoni, Kira Municipality P.O. Box 7112, Kampala.

The deadline for submission Friday 12th July, 2024, 5:00pm East African Standard Time.