Public Relations and Corporate Communications Officer (p1) jobs at Inter-University Council for East Africa (IUCEA)

1.0 Background Information  

The Inter-University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the EAC Higher Education Institutions.  The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.

In order to fulfill its current mandate and to meet all its objectives and planned activities, IUCEA now wishes to recruit one staff at the Secretariat for the posts of  Public Relations and Corporate Communications

Applications are invited from qualified individuals from the Republic of South Sudan only.

Job Reports to: Executive Secretary
Job Supervises: None
Job Purpose: The job holder will promote and disseminate information of IUCEA to stakeholders, the general public and the international community in order to build promote and maintain IUCEA’s positive corporate image.
2.0 Duties and Responsibilities

i. Initiate, develop and manage IUCEA’s public relations and corporate communication plans and production of Annual Reports.

ii. Liaise with user divisions/units provide support in the facilitation of conferences, education exhibitions, meetings/forums.

iii. Gather accurate and relevant information necessary for the publication of IUCEA brochures, journals, in-house newsletters and other relevant literature; and facilitate the design, development, production and distribution of the same

iv. Initiate a periodic newsletter.

v. Manage the communication channels including media and any stakeholders in relation to the project brand for the component of IUCEA.

vi. Manage the IUCEA social media platforms.

vii. Create content, monitor and manage conversations to promote and ensure reputational risk mitigation for IUCEA.

viii. Appropriate dissemination of information related to the success stories of the project and ensure appropriate packaging to attract the required stakeholder.

ix. Help in development and improvement of the website of IUCEA with events (upcoming and completed), activities and major related partnerships at the different areas.

x. Develop and update the IUCEA Communication Strategy with the communications plan for the institution that covers all activities.

xi. Ensures development, operationalisation and maintenance of an online website and portal for the IUCEA, with frequent regular updates on key elements like events, partnerships etc.

xii. Collect, collate and standardise the necessary information for periodically updating the IUCEA website.

xiii. Monitor the media, lobby groups and maintain close contact and cordial relations with regional and international media to sustain a positive image of IUCEA.

xiv. Organise and coordinate corporate functions/events and attend to all protocol matters.

xv. Prepare required speeches, briefs, reports, flyers, brochures, advertisements, and messages to enhance the objectives of the institution.

xvi. Maintain harmonious internal and external contacts with IUCEA’s stakeholders.

xvii. Handle external relations and visitors’ services, including arranging visits to IUCEA and prepare responses to all external inquiries and media queries.

xviii. Ensure coordination, synergies, and coherence with communications officers of the partner institutions of the EAC and beyond.

xix. Performing any other duty as the Executive Secretary may from time to time direct.

Key Performance Indicators

  • Public Communication Strategy, communication policy, and procedures developed and updated periodically.
  • Resource packs, e.g., brochures, journals, in-house newsletters, promotional materials, and annual reports developed in the year.
  • Number and reports of educational forums and conferences coordinated for IUCEA.
  • Updated contacts inventory/directory of stakeholders, partners, and media in the region and internationally.

Minimum Job Requirements

a) Academic Qualifications

A Bachelor’s degree in journalism, Mass Communication or related discipline from a recognised university.

A Master’s degree in the relevant field is an added advantage.

b) Professional Qualifications

Training in Public Relations will be an added advantage.

c) Work Experience

Minimum eight (5) years in a busy environment.

d) Key Competencies

Excellent ability to communicate in English is essential and good working knowledge of an additional official language of the East African Community (Kiswahili or French) will be an advantage, must be able to manage diversity, conflict and change. Have proposal writing, creative report/speech writing and presentation, conceptual, analytical, public relations, excellent interpersonal and communication skills, planning, negotiation, networking, judgment, and decision-making skills. S/he must be computer literate and proficient in MS Office suite and common desktop publishing software such as Photoshop, InDesign illustrator, etc.

How to apply

Applications marked “APPLICATION FOR THE POST OF PUBLIC RELATIONS AND CORPORATE COMMUNICATIONS OFFICER

Complete the online form at this link https://www.iucea.org/i624

5.0 Eligibility for applications for all positions:

This position is subject to the application of the Quota System of IUCEA. Public Relations and Communications Officer, only applicants from the Republic of South Sudan are eligible to apply for those positions.

6.0 Terms and Conditions of Service:

The above positions are tenable for a contract of five (5) years renewable once.

7.0 Fringe Benefits:

The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

8.0 Education Qualifications

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

9.0 Equal Opportunity:

The IUCEA is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. IUCEA will only respond to those candidates who strictly meet the set requirements.

10.0  Age Limit

Applicants should not be more than 55 years as the EAC retirement age is 60 years.

11.0     Submission of Applications

The deadline for submission of application forms to the IUCEA Secretariat is 30th November, 2022.  Application forms should be  filled out online  [https://www.iucea.org/i624] accompanied by the following:

  • Certified copies of the applicant’s degree awards
  • Up-to-date and comprehensive Curriculum Vitae
  • Addresses of three referees, one of which should be of the current immediate supervisor.
  • Any other relevant supporting documents

Submit the complete application and the required documents electronically to the following address:

The Executive Secretary
Inter-University Council for East Africa
P.O. Box 7110, Kampala, Uganda
Tel: +256 414 256 251/2

NOTE :

  • IUCEA will not accept hand-delivered applications. Applicants must complete application forms as indicated above.
  • Female candidates are encouraged to apply.
  • Only shortlisted candidates shall be contacted.

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