Project Coordinator job at The Trans Youth Initiative

Reports to: Program Manager
Duty Station: Mbarara (with frequent field travels)
Duration: 3 years

Job Summary
The CIAS Project Coordinator will be responsible for providing strategic leadership, managerial responsibility and oversight to the project. He/she will work with a multi-disciplinary team and serve as the project focal person to promote the project milestones, goals, objectives and achievements/successes within the budget.

1. Lead implementation and management of the project and develop comprehensive project plans that outline expected outcomes, deliverables, and timelines. Regularly evaluate project milestones against set goals and adjust strategies as necessary to enhance effectiveness and impact.

2. Together with other staff, lead advocacy activities at district and national level
3. Strengthen capacity of local CSOs (organizations of people affected by Malaria, TB and HIV/AIDS) to achieve the project targeted goals.
4. Lead dialogues with different stakeholders in implementation of human and health rights responsive programs
5. Responsible for production of work plans, budgets and detailed reports for the project
6. Maintain and monitor project plans, project schedules, budgets and expenditures including ensuring that project deadlines are met
7. Direct the establishment of effective and efficient management and operating structures and systems that foster the achievement of project goals.
8. Provide appropriate guidance to the staff of the Project, and continuously ensure that the Project has all the necessary resources and financing to achieve the set targets.
9. Achieve project staff performance appraisals with guidance from the Program Manager/ Supervisor.
10. Establish effective linkages that will help in effective and efficient achievement of project deliverables

Relevant qualifications, skills and experiences
1. Implement quality control measures to ensure project deliverables meet or exceed technical and professional compliance standards. Ensure compliance with national and international laws and policies relevant to the project’s scope. Regularly assess project components for risk and develop mitigation strategies to address potential issues proactively.
2. Develop and implement strategies for achieving maximum project results/outcomes
3. Monitor and track progress toward achieving stated project outcomes
4. Ensure that the project adheres to the necessary national level frameworks and donor related guidelines and that all documentation is appropriately maintained
5. Organize, attend and participate in stakeholder meetings; and ensure that stakeholder views are well documented and inform continuous project improvement
6. Document and follow up on important actions and decisions relating to the Project
7. Assess project risks/challenges, issues and recommend and or implement mitigation measures where applicable
8. Manage the project budget with meticulous attention to detail. Monitor expenditures, ensure all spending aligns with the project’s financial plans, and report any financial inconsistencies or areas of concern to the management team promptly.
9. Provide administrative support as needed; and where necessary; and
10. Undertake other project tasks/assignments as required and/or assigned by the supervisor.

1. Minimum of 4 years of robust experience in project management, with a strong preference for experience in the non-profit sector focusing on health, human rights, or gender equality. Demonstrated success in managing complex, donor-funded projects, especially those supported by the Global Fund or similar entities. Familiarity with compliance and reporting requirements of major donors is essential.
2. Possession of a Bachelor’s degree in Project Management, Social Sciences, Public Health, or a related field is required. A Master’s degree or professional certifications such as PMP (Project Management Professional) or CAPM (Certified Associate in Project Management) will significantly strengthen your candidacy.
3. Sensitivity and adaptability to cultural differences and a deep understanding of the challenges faced by Key Population communities. Commitment to fostering an inclusive environment that respects diverse perspectives and promotes equality.
4. Exceptional ability to manage multiple priorities in a dynamic, high-pressure environment. Demonstrated capability in strategic planning, project scheduling, resource allocation, and multitasking, coupled with a proactive problem-solving mindset.
5. Outstanding verbal and written communication abilities, with the skill to clearly convey complex information and engage effectively with diverse internal and external stakeholders. Proven track record in building and maintaining strong working relationships and effectively managing multi-stakeholder communications.
6. Solid experience in budget management and financial oversight. Ability to develop, manage, and track project budgets, ensuring maximum efficiency and financial accountability. Experience in financial reporting, with the ability to analyze financial data and prepare accurate reports for management and donors.
7. Demonstrated leadership skills with a history of motivating and guiding teams toward achieving project goals. Experience in team development and staff training, with a focus on building capacity and strengthening team performance.

a. All positions require deep understanding of cultural sensitivities related to gender and health issues in diverse settings as well as commitment to upholding high ethical standards in personal and official engagements.
b. The agency celebrates gender and inclusivity in all its forms, so as an equal-opportunity employer, welcomes all applicants from diverse environments.
c. All candidates MUST exhibit excellent verbal and written communication skills in English as is essential for drafting high-quality reports and communicating with partners and stakeholders.
d. Proficiency in local languages specifically dialects used in Central and Western Uganda is highly beneficial for effective stakeholder engagement and fieldwork.
e. All applicants shall need to demonstrate computer proficiency especially use of basic packages and both knowledge and appreciation of modern social media and on-line communication programs.
f. Ability to ride a motorcycle shall be an additional advantage

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
a. Full applications in form of (i) Detailed CV (i) detailed motivational letter and (iii) relevant certifications, all AS ONE COMBINED PDF DOCUMENT, to preserve formatting, must be email to
b. Only suitable and eligible candidates whose applications are received before the deadline will be contacted. Applicants are encouraged to provide right and accurate information.
c. Applicants must ensure that in the SUBJECT line of their email, they clearly indicate the position being applied for and their names in full e.g “Advocacy Officer – Dr. Ocean Joe”. This shall help to ensure that your application is promptly and properly sorted by the respective assessment committees.
d. All positions carry a highly competitive package to suitably qualified and motivated successful applicants.
e. Deadline: All application must be received by 21st June 2024 before 5:00pm EAT

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