Project Administrator – Infectious Diseases Institute (IDI)

General Summary

IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity. The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.

The Project Administrator will coordinate and manage financial and administrative aspects of the USAID LPHS-TB Activity within their respective offices including basic human resource related activities, financial and other resources. S/he will prepare relevant financial and administrative documentation relating to the Activity and will undertake detailed planning as well as work relating to administration and logistical support for the Activity. The Project Administrator will ensure that the Activity is managed within the condition of the Award and implemented effectively.

Key Responsibilities

  • Coordinate project resources by adopting a consultative approach to identifying and achieving objectives and solving problems including cost tracking, vendor coordination, project analysis, weekly project status reports, accounting coordination, project logistics, quality assurance and other administrative duties that may be assigned all of which will ensure that work is completed within targeted dates at or below approved cost levels.
  • Assisting in the project financial management within IDI and District-local government guidelines through maintaining appropriate documentation, supporting budget preparation and monitoring
  • Monitoring project budget variances and providing due guidance on potential cost overruns to the Finance and Operations Manager
  • Providing monthly expenditure forecasts and ensuring that appropriate expenditure documentation and information is transmitted on a timely basis
  • Coordinating all project logistics including procurement, transportation, shipping, storage and maintenance.
  • Supervise the Activity Finance and Administrative assistants.
  • Administering agreements and contracts with multiple partners including project service providers.
  • Any other duties as may reasonably be assigned

Desirable Skills & Qualities

  • Experience in managing US government funds (rules and regulations) is an added advantage
  • Good communication, organization and management skills
  • Understands client confidentiality and exhibits high level of ethical conduct
  • Good interpersonal skills and is able to work in teams.
  • Has basic computer literacy including word processing, excel, internet and power point.

Educational Requirements

  • A university degree in Business Administration (Accounting) or Commerce
  • At least Stage 2 of ACCA or CPA
  • At least three years’ experience; ideally in an international NGO financial and administrative project management performing similar duties
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