Job: Procurement Officer
Organization: Johns Hopkins Center for Communication Programs (CCP)
Project Name: Social and Behavioral Change Activity (SBCA)
Funding Source: United States Agency for International Development (USAID/Uganda)
Duty Station: Kampala, Uganda
Reports to: Procurement Manager
About US: Johns Hopkins Center for Communication Programs (CCP) is a leader in strategic communication and research that facilitates access to information and exchange of knowledge to improve health. CCP has more than 60 projects that employ staff in more than 40 countries around the world. CCP has unparalleled experience as a global center for Social and Behavioral Change excellence. Through its projects, CCP harnesses the power of social and behavior change communication to encourage the adoption of healthy behaviors in the projects implemented worldwide.
About USAID SBCA Project: The Social and Behavioral Change Activity (SBCA) is a five-year program implemented through a cooperative agreement between the United States Agency for International Development (USAID/Uganda) and Johns Hopkins Center for Communication Programs (CCP). The vision of USAID’s Social and Behavioral Change Activity is a Uganda where individuals and communities are not just healthy, but resilient, supported by strong adaptable systems and institutions to lead productive lives. The SBC Activity supports the Government of Uganda (GOU) and US Government (USG) implementing partners to design and implement Social and behavioral Change (SBC) communication initiatives that contribute towards reduction in Maternal and Child mortality, Malaria prevalence, Total Fertility rate, new HIV infections, TB prevalence and improved Nutrition out comes, resilience and improved SBC systems and expertise.
Job Summary: The Procurement Officer will support and guide staff through the complex procurement environment for a USAID-funded cooperative agreement. The ideal candidate will be quick-thinking and possess a working knowledge of procurement guidelines to facilitate on-demand procurement decisions while maintaining the procurement process’s integrity and ethics. He/she will directly report to the Procurement Manager.
Key Duties and Responsibilities:
- Follow the University procurement process maintaining compliance with donor procurement standards at all times with the highest degree of integrity required for this position.
- Manage all procurements below $3,000, including all hotels and conference services.
- Assist in guiding staff on the appropriate procurement process based on expected monetary and authorization thresholds.
- Advise staff on the timing and timeliness of the procurement process to ensure goods/services are procured as quickly as possible.
- Support the evaluation of procurements as needed.
- Review Purchase Requests (PR) and advise staff on the necessary requirements for completion.
- Draft LPOs and modifications for all procurements below $3,000 including all hotels and conference services.
- Engage in vendor negotiation discussions for all procurements below $3,000 including all hotels and conference services.
- Track procurements through the process using a tracking sheet.
- Working with the Finance, Administrative and Program teams, ensure contract completion as part of the procurement tracking process.
- Maintain procurement files in an organized manner.
- Ensure priority of compliance with University and donor procurement standards and requirements while doing what can be done to move the procurement process along as quickly as possible.
- Ensure ethical implementation and the integrity of the procurement process for all parties involved.
- May be required to assist with information gathering related to RFP/SOWs, selecting criteria, justifications, and performing cost/price analyses.
- Using various math skills and concepts, analyze information to facilitate quick decisions to choose suppliers, manage costs, and select quality goods and services.
- Ensure that information related to individual procurements is consistent, accurate, synchronized, and adequately documented.
- Be proactive in recognizing LPO modifications to ensure the continued integrity of the contract terms and deliverables.
- Follow appropriate protocol for reporting suspected internal controls violations.
Qualifications, Skills and Experience: Minimum Qualifications
- At least 5 years’ experience working in the procurement department. Preferable that at least 3 of those years involve procurement management for a USAID funded cooperative or contract.
- The applicant must hold a Bachelor’s degree in purchasing management, procurement, supply chain, business administration, accounting, finance, or a related field or a professional procurement certification required.
- Master’s degree in a related field is an added advantage.
- Ugandan national.
Knowledge, Skills, and Abilities
- Integrity in action and practice are essential for this position.
- Strong understanding of procurement and negotiation techniques.
- Ability to write explicit, logical, matter-of-fact content.
- Working knowledge of the 2 CFR 200/700 or FAR 31.2.
- Working knowledge of the industry and market conditions.
- Excellent verbal and written communication skills.
- Strong negotiation and conflict resolution skills.
- Able to travel within Uganda as required.
- Strong organizational skills and the ability to work in a team-oriented environment.
- Have at least an intermediate skill level using Microsoft Excel and Word.
- Ability to apply mathematical concepts that include but are not limited to algebra, probability, statistics, and numerical analysis.
- Strong attention to detail.
- Ability to work independently in a high profile, fast-paced, and multi-tasked environment.
- Oral and written fluency in English.
How to Apply:
All candidates are encouraged to submit e-mail applications to email@example.com with copies of current CV, cover letter and three professional referees. Please indicate which position you are applying for in the subject line of the email.
Deadline: 15th April 2021
- Salary Offer 0 ~ Ush5000000 UGX 0-ush5000000 Month
- Address Kampala, Kampala, Uganda