Procurement Officer (Food) UN Careers at United Nations World Food Programme (WFP)

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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism,  talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Procurement Officer SC8 to be based in Kampala. Selected candidate will be employed on Service Contract.

ORGANIZATIONAL CONTEXT

Towards the over-arching goal of Zero Hunger, the UN World Food Programme in Uganda is implementing a new local and regional procurement policy to scale up evidence-based purchases from smallholder farmers. WFP’s local and regional food procurement provides a foreseeable demand to the markets to which smallholders are connected. WFP is applying a mixture of procurement modalities such as scaling up indirect purchases from smallholder farmers by using indirect contracts (mandate or conditional) in addition to direct purchases from smallholders. Indirect modalities enable WFP to buy from traders while ensuring that fair prices are paid to smallholders and thereby guaranteeing transparency and control with respect to the transactions between traders and farmers or farmer organizations.

JOB PURPOSE

Procurement Officer will work under the direct supervision of the Head of Procurement or his/her designate at the Kampala Country Office. He/she will collect, analyse, and report on the implementation of the local and regional procurement policy and maximize the efficiency of procurement operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive)

The position will report the Head of procurement at the Kampala country office. Job holder will also work under the close support and guidance of a more experienced professional staff members at the Country Office receiving guidance and regular feedback on work performed. Job Profile: Procurement Officer, SC8. Page 2 of 3 The incumbent will be responsible for the following duties:

KEY ACCOUNTABILITIES

• The position will strengthen the coordination between programs and supply chain at country to effectively implement the local and regional procurement policy to maximize the participation of smallholders in WFP triggered food demand. Lead the implementation of the regional and local food procurement policy at the Uganda Country Office while demonstrating the highest level of personal integrity and professionalism, strict compliance to WFP’s policies and procedures

. • Act as focal point with the national agro market stakeholders (e.g., farmer organizations), actively participate in forums and contribute to the development procurement plans, policies on grain trade, country reserve and others.

• Collect and analyze market intelligence information, be on top of the regional or local market trends, monitoring of the changes in harvest seasons, climatic patterns affecting crop harvests in the country (Uganda).

• Coordinate Master Card Foundation (MCF) supply chain related activities and implementing at scale the Local Regional Food Procurement Policy (LRFPP) to ensure the policy is scaled up with the key programmatic considerations such as facilitating relationship building between the registered traders and processors and farmer groups or organizations

KEY ACCOUNTABILITIES (CONTINUED)

• Integrate food systems and coordinate with Agriculture and Market Support unit (AMS) to deliver on the Country Strategic Plan (CSP). • Define and coordinate Food Safety and Quality (FSQ) activities linked the LRFPP implementation and MCF activities.

• Coordinate value chain analysis, price transmission assessment and Theory of change together with AMS.

• Develop a strategy for pro-Smallholder Farmer (SHF) purchases

• Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.

• Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.

• Work in close collaborations with internal counterparts (AMS) to align direct and indirect procurement modalities with wider programmes objectives and ensure coherent approach to meeting food assistance needs. • Lead stakeholder engagements in implementation of the LRFPP.

• Support the training of WFP staff to take a strategic and proactive approach to the procurement of food, for example, designing and reviewing training materials for smallholders.

• Collaborate with programs to ensure targeting and participation of supported smallholders in the regional and local food procurement modalities (e.g., indirect contract modalities).

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  •  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  •  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  •  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  •  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  •  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  •  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  •  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  •  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  •  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  •  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  •  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  •  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

STANDARD MINIMUM QUALIFICATIONS

Education: The ideal candidate for Procurement officer job placement should hold Advanced degree (from a recognized university) in food science and technology, Agricultural science, procurement, economics, supply chain, commerce, business administration or other relevant field or First University degree with more than 5 years relevant professional experience. Additional and related professional qualifications and experience will be an added advantage

Language: Fluency in both oral and written communication in the English language

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

At least five (5) or more years of progressive work in procurement, particularly in food procurement, out grower aggregation or schemes, with experience in coordinating procurement activities in larger operations gained from reputable organizations. • Experience in managing the physical purchases of commodities/products/services in complex situation

. • Experience developing procurement plans, with timelines and cost reports for suppliers (e.g., retailers, wholesalers, and traders).

• Demonstrated experience coordinating procurement process with other units/teams

• Good working knowledge and skills in MS Word, MS Excel, and MS Power point.

• General knowledge of UN system policies, rules, regulations, and procurement procedures is desirable.

OTHER SPECIFIC JOB REQUIREMENTS

FUNCTIONAL CAPABILITIES

Capability NameDescription of the behaviour expected for the proficiency level
Tendering & ContractingDemonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
Vendor ManagementDemonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
Commodity/Product/Service IntelligenceSelects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.
Systems & ReportingDemonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
Ethics & ComplianceDemonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

DEADLINE FOR APPLICATIONS

11th July 2022

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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