Pharmacy Administrator job at AAR Healthcare

JOB DETAILS:
Purpose of the Position:
Support pharmacy and laboratory purchases and ensure efficient pharmacy service delivery.

Key Performance Areas:
1. Surgical and drug orders
2. Laboratory orders
3. Pharmacy purchase invoices
4. Pharmacy bills from providers
5. Stock taking and pre-packing of medicines
6. Pro-forma invoices
7. Debtor accounts
8. Quality parameters
9. Correspondence
10. Adherence to company policies
11. Other duties as assigned

Duties and Responsibilities:
• Coordinate surgical and drug orders.
• Coordinate laboratory orders.
• Track all pharmacy purchase invoices.
• Assist in vetting pharmacy bills.
• Support stock taking and pre-packing of medicines.
• Send quotations for first aid kits, coverage, and training.
• Prepare pro-forma invoices.
• Conduct impromptu pharmacy checks and audits.
• Follow up on debtors.
• Record all revenue.
• Ensure adherence to pharmacy quality parameters.
• Train pharmacy staff.
• Prepare purchase requisition request forms for all departmental purchases.
• Perform other duties as assigned.

Key Performance Measures:
1. Ensure orders are communicated to suppliers, and products are delivered on schedule.
2. Submit all invoices for payment within 48 hours of delivery.

3. Vet and complete bills within 48 hours of receipt.

4. Update drug price changes within 3 days of receiving new price lists.
5. Ensure health centre pharmacy reports are submitted by the 1st of every month.

6. Prepare monthly pharmacy reports by the 2nd of every month.
7. Conduct quarterly training for pharmacy technicians.

8. Ensure adherence to all prescribed pharmacy quality parameters.
9. Conduct periodic pharmacy audits and implement recommendations promptly.

Level of Education & Experience:
• Minimum Qualification: Diploma in Pharmacy.
• Experience: At least 3 years of experience in pharmaceutical operations.
• ICT Competency is essential.

Other Competencies:
• Strong analytical and interpersonal skills.
• A team player with a pleasant personality.
• Achievement-oriented mindset.

Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure
Interested in applying for this job? send all the required documents to recruitment@aar-healthcare.ug
If you meet the requirements for this role, please submit your application as follows:
1. Send Your Application
2. Subject Line: “Application for Pharmacy Administrator – [Your Name]”
3. Deadline for Applications: 10th January 2025