PEPFAR Program Assistant Job Vacancy at U.S. Mission in Uganda

Job Expired

U.S. Mission                           Uganda
Announcement Number:         Kampala-2023-001
Position Title:                    PEPFAR Program Assistant
Opening Period:                            1/19/2023 – 1/27/2023
Series:                                       0105
Grade:                                     FSN 7/FP-7
Salary:                                     UGX 50,500,012
For More Info:                        KampalaHR@state.gov
Who May Apply:                     Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or declared Members of Household (MOHs); dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies (Actual FS salary determined by Washington D.C.)
Security Clearance Required:      Local Security Certification or Public Trust
Duration Appointment:                 Indefinite subject to successful completion of probationary period
Marketing Statement:            We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of PEPFAR Program Assistant.

The work schedule for this position is:

  • Full Time, 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties:  Under the direct supervision of the PEPFAR Coordinator, the incumbent serves as the operational, logistical, and administrative assistant in the President’s Emergency Plan for AIDS Relief (PEPFAR) Coordination Office.  The incumbent contributes to the goals and objectives of PEPFAR in Uganda and works with the in-country PEPFAR staff to ensure the successful outcome of PEPFAR-funded activities.  Major duties include assisting with the preparation of the $400 million interagency Country Operational Plan (COP) each year, supporting administrative functions of the office including operational plan updates to budgets and program targets, and maintaining databases to ensure coordination of the interagency PEPFAR COP budget, activities, and approval requirements through the program development, implementation, and review cycle.

Download: Detailed Position Description | PD Administrative Assistant PEPFAR

Qualifications and Evaluations

EDUCATION: Completion of Two years of general College or University Studies is required.

Requirements:

EXPERIENCE:  Minimum three years of increasingly responsible experience in program/project management, or administration, including working with more senior staff in the organization is required.

JOB KNOWLEDGE:  The incumbent is required to possess a good understanding of the operations of the government of Uganda, non-governmental organizations, and civil society organizations working in HIV/AIDS. Position requires extensive knowledge of the principles, concepts, methods, and standards of practices for: coordinating large groups of people to accomplish a series of goals to produce a comprehensive and cohesive deliverable; complete and maintain databases and adequate documentation of meetings and decision points that impact budget and technical decisions; basic accounting; foreign aid program administration and community development in the host country context.

Evaluations: (This may be tested)

LANGUAGE:  Good working knowledge; written & spoken.

SKILLS AND ABILITIES:  Must be a self-starter with excellent organizational, time management, and analytical skills with a strong attention to details. Strong interpersonal and organizational skills and ability to process large amounts of information and organize it into effective formats, as well as demonstrated analysis, problem-solving skills, and cultural sensitivity is required. Microsoft Office Applications proficiency (Word, Excel, Outlook, PowerPoint) is required for daily tasks. Regular demand for use of keyboard skills where both speed and accuracy are required. Numerical skills are required due to regular demand for assisting with financial operations.

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)        AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)        AEFM / USEFM
(3)        FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf

How to Apply: 

  1. All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.

All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:

Click Here to Apply

  1. For further assistance call 0414-306001
  2. 3You will receive confirmation of registration and proceed to apply.
  3. On completion of this process, you will receive an auto response via your email.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

  • Copy of Orders/Assignment Notification (or equivalent)
  • College/ University certificates
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Uganda.

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