Logistics Officer – World Food Programme (WFP Uganda)

NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Uganda with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Logistics Officer to be based in Arua. Selected candidates will be employed on Service Contract.

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

JOB PURPOSE

To provide analytics and contributions to the supply chain activities or/and contribute to field supply chain operations, following an effective and integrated supply chain approach meeting the food assistance needs of beneficiaries and service provision requirements for partners.

KEY ACCOUNTABILITIES 1/2 (not all-inclusive)

1.Contribute to the development and implementation of supply chain plans and procedures, in line with theglobal WFP supply chain strategy and regional/functional strategies, policies and plans, to achieveoperational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
2.Support supply chain projects, capacity strengthening initiatives, operational day-to-day activities incompliance with the established supply chain strategies, policies, procedures, and controls, and followingcorporate standards, contributing to quality control, loss prevention, risk mitigation and cost effectiveness.
3.Contribute to context analyses and management of end-to-end operational supply chain and retail networks,to support addressing operational supply chain challenges and obtaining operational optimization.
4.Support monitoring supply chain activities to check that appropriate internal controls are followed toincrease the day-to-day efficiencies and overall performance of supply chain operations; includingmanagement of service providers/vendors, transport, and warehouse operations to promote safe, efficientplanning and execution of WFP operations.
5.Conduct portions of financial analysis and budget reviews, drawing out recommendations to the supervisorfor maximizing use of resources and effectiveness of supply chain operations. Contribute to theimplementation of supply chain operations, initiatives, and services to ensure a timely, cost-effective, andintegrated approach with core activities and services.
6.Determine specific supply chain activities & budgetary requirements to support delivery (CBT & In-Kind)of food assistance systems for each SO. Support the overall Supply Chain strategy to support CO CSPidentifying structure(s), capabilities and resourcing required for both CBT and in-kind.

7.Working with the internal WFP Cash and Voucher Working Group, contribute Supply Chain inputs to thetransfer modality selection process and operational planning for the selected modalities. Partner at theoperational level and collaborate with counterparts in the key supply chain functions contributing to anintegrated supply chain approach to food and cash-based assistance and cross-functional operationalalignment.
8.Conduct portions of market analysis and supply chain network mapping to support wider analytics on theselection of an appropriate operation modalities to improve supply chain performance. Collect and analysedata and put together reports highlighting opportunities for improvement and effective operationalization ofsupply chain within the area of responsibility.
9.Perform secondary analysis of the country’s leading markets supply chains to determine functionality and identify main gaps; contribute to primary market data collection through inputs to the design of tools and analysis parameters.

KEY ACCOUNTABILITIES 2/2

10.Prepare accurate and timely reports or support preparation of dashboards and other visual materials onsupply chain activities for supervisor’s review to contribute to informed decision-making and consistency ofinformation presented to the stakeholders.
11.Guide support staff, acting as a point of referral and supporting them with analysis and queries. Identify andbuild productive relationships and support capacity building of WFP staff and partners for efficient andeffective delivery of humanitarian assistance to beneficiaries.
12.Contribute to preparedness actions and support quick emergency response to deploy food and resources atthe onset of the crisis.
13. Support retailer mapping and identify qualified retailers for integration in the financial service provideragent and merchant mapping cash programme, with a focus on inclusion of pre-qualified female retailersand merchants.
14.In liaison with the Cash Based Transfer (CBT) officer, identify opportunities for digitization of the retailnetwork with linkages to cash and livelihood programmes.
15.Scope and refer outstanding retailers and merchants for incorporation in the WFP informal sensitization andfeedback mechanisms.
16.Other tasks and responsibilities as maybe required according to the operational context.

10.Prepare accurate and timely reports or support preparation of dashboards and other visual materials onsupply chain activities for supervisor’s review to contribute to informed decision-making and consistency ofinformation presented to the stakeholders.
11.Guide support staff, acting as a point of referral and supporting them with analysis and queries. Identify andbuild productive relationships and support capacity building of WFP staff and partners for efficient andeffective delivery of humanitarian assistance to beneficiaries.
12.Contribute to preparedness actions and support quick emergency response to deploy food and resources atthe onset of the crisis.
13. Support retailer mapping and identify qualified retailers for integration in the financial service provideragent and merchant mapping cash programme, with a focus on inclusion of pre-qualified female retailersand merchants.
14.In liaison with the Cash Based Transfer (CBT) officer, identify opportunities for digitization of the retailnetwork with linkages to cash and livelihood programmes.
15.Scope and refer outstanding retailers and merchants for incorporation in the WFP informal sensitization andfeedback mechanisms.
16.Other tasks and responsibilities as maybe required according to the operational context.

STANDARD MINIMUM QUALIFICATIONS

•A University degree in any of the following disciplines: Procurement, Logistics, Supply Chain, Finance,Business Studies, Economic or any related field
•At least four years working experience in Procurement, Logistics, or Supply Chain

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​
Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•Experience in Logistics work routines and methods.
•Experience with progressive electronic and digital systems and processes is desired.
•Proficiency in both written and oral English.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

4th December 2021

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Click Here to Apply

Subscribe to Get Job Updates via Email

Enter your email address to subscribe to this Job Portal and receive notifications of new Job updates by emails

More Information

Only candidates can apply for this job.

Leave your thoughts

Jobs By Category




Elite Jobs Todaty

Browse through our jobs hub for all the latest jobs, career opportunities and Vacancies . Move up today for a perfect employment on Uganda’s Number (1) Job Listing website.

Don’t Miss out on the daily job updates, Subscribe Now!

SUBSCRIBE & GET JOB UPDATES