Logistics Manager – Medical Teams International

Location: Kampala, Uganda

Responsible for defining and implementing countrywide logistics strategies in the areas of fleet, medicine management, warehouse and inventory management, and asset management in accordance with Medical Teams and donor policies and regulations. The Logistics Manager will oversee the warehouses, inventory control, material handling, fleet and fuel, transportation and other logistics activities. They are accountable for the hiring and ongoing development of logistics employees. The post holder will prepare worker schedules and ensure warehousing and distribution workers follow safety rules. The manager prepares reports for senior management; negotiates shipping and supplier costs and works to improve the efficiency and accountability of the supply chain.

Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Responsible for directing and monitoring the implementation of country logistics activities including stock and supply of medical and non-medical materials, transport, fleet, equipment and ensuring compliance with Medical Teams and donor policies and procedures
  • Ensure proper setup and management of warehouses at Kampala and regional level in conjunction with Program Manager and other stakeholders
  • Responsible for oversight of effective fleet management with the Uganda country office, including fleet safety, vehicle monitoring, fuel tracking and associated systems
  • Responsible for managing the budget of the Logistics Department and for the appropriate use of materials and assets in accordance with budget holder authority
  • Responsible for the management of importation and associated customs clearance procedures for items procured or donation for the Uganda program.
  • Ensure integration of logistics functions with other departments to promote strong coordination in support of health programming activities, including infrastructure (construction) and medicine management.
  • Implement strategies to use Unit 4 ERP system for maximum effectiveness of logistics resources and ensure data integrity; ensure logistics staff are trained in using system according to MTI procedures
  • Work with Senior Management Team to improve operational systems, processes and policies to support information flow, business processes and organizational planning
  • Provide key information necessary for decision making to Country Director and Vision Team related to Logistics
  • As a member of the Senior Management Team, contribute to developing organizational objectives and change management strategies
  • Work closely with Global Logistics focal point and other team members through regular, action-based meetings and provide into the regular updating of the Global Operations Assessment Tool
  • Lead on the development and implementation of Logistics quality assurance systems
  • Monitor performance against targets and deliverables for all contracts, including performance of sub- contracting partners. Responsible for ensuring Logistics department is adequately staffed and employees are trained and competent to perform tasks
  • Participate in writing expressions of interest, project proposals, developing budgets and project performance analysis reports, and leading on procurement planning
  • Analyze logistics data and reports; develop final reports for submission to management
  • Represent Medical Teams to stakeholders at all levels on activities related to logistics
  • Ensure applications for tax exemption and asset acquisition processes related to URA are submitted in a timely manner
  • Ensure direct reports have clear objectives, receive mentorship, and participate in capacity building opportunities
  • Conduct performance evaluations and enforce disciplinary procedures as per policy
  • Other duties as assigned

EDUCATION, LICENSES,, & CERTIFICATIONS

  • Bachelors Degree in Logistics, Supply Chain Management, Business Administration, or related field is required;
  • Masters Degree is preferred
  • Medical logistics experience (preferred)
  • Certificate in Humanitarian Medical Logistics Practices (preferred)
  • International logistics management experience is a must

EXPERIENCE

  • 8 years of progressive experience in operational/logistics management, of which at least 2 years in an international organization setting
  • Experience with institutional donors (UN, USAID, etc.) is an added advantage
  • Experience in managing medical supply chain operations
  • Experience in management of vehicle fleet in an NGO context

KNOWLEDGE, SKILLS & ABILITIES

Knowledge:

  • In-depth knowledge of global supply chain management including clearance, transport, warehousing and inventory management, distribution of non-food items, fleet management, customs clearance and asset management
  • In-depth knowledge of ERP systems
  • Knowledge of fleet management tracking systems.

Skills:

  • Highly skilled at using ERP systems to manage assets and inventory
  • Strong interpersonal, influencing and negotiation skills
  • Skilled in managing a budget
  • Highly skilled in developing leaders and managing a team
  • Skilled at using Microsoft Word, Excel and Outlook
  • Skilled at designing and rolling out policies and procedures
  • A good command of both written and spoken English

Abilities:

  • Ability to act with integrity and ensure the appropriate use of assets
  • Proactive with a keen desire to improve systems
  • Keen interest to mentor others
  • Highly organized with good quantitative ability
  • Communicate effectively technical concepts to non-logistics staff
  • Ability to maintain detailed records with high accuracy
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

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