Logistics Assistant Job Career at Oxfam Novib

Job Expired

Job Purpose

The primary responsibility of this position is to manage the logistics operations with a particular focus on  fleet and adequate stewardship of agency resources (Assets). The Logistics Assistant will be exemplary in his/ her commitment to Oxfam Novib core values, upholding principles and policies.

Job Responsibilities

Transport and Fleet Management.

The Logistics Officer will be responsible for supervision of drivers and ensure a well maintained fleet at the Mbale office and coordinating vehicle allocation for staffs, partners and visitors.

Specific tasks include:-

  1. Supervise the work of the driver to ensure proper vehicle allocations, tracking of vehicle related costs inclusive of monitoring maintenance/repair/service schedules and fuel.
  2. Ensuring proper vehicle allocation.
  3. Coordinate with vehicle hire service providers to ensure all vehicles required are provided on time and in good condition.
  4. Maintain accurate and update vehicle files and ensure that mileage log sheets, vehicle repair records, service and related costs documentation are prepared and used as required.
  5. Ensuring monthly fuel usage reports for all vehicles are consolidated and shared with the Logistics Coordinator for review and approval.
  6. Ensuring vehicle service schedules are adhered to and service of vehicles is done appropriately from the right garages recommended by Oxfam
  7. Coordinate with insurance companies to ensure that all vehicles are insured on time and all claims lodged on time for quick compensation

Asset  Management

Property record

  1. Work with the ICT department to develop and update a property inventory database clearly indicating the items/property sequentially, number of units, serial no., description of property, project no. /voucher no., date acquired, purchase cost, condition, location, user, expected disposal date if applicable
  2. Together with the ICT team, conduct annual physical count of property and sign off the database in confirmation of the details

Job Requirements

  1. A Bachelor’s degree in Procurement and Supply chain management or related field from a recognized University
  2. Qualification or partial fulfilment in a professional course such as CIPS, CSMP, CILT etc.
  3. Experience of at least three (03) years in management of Logistics, fleet and Warehousing in a field setting.
  4. Ability to multitask and deliver on strict timelines.
  5. Ability to work long hours with minimum supervision

Other key Attributes:

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Key Behavioral Competencies (based on Oxfam’s Leadership Model)

Competencies Description
Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.

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