Human Resources Administrative Assistant – U.S Embassy in Uganda

Position Title:​​​ Human Resources Administrative Assistant
Opening Period:​​ 07/21/2021 – 08/03/2021
Series/Grade:​​​ FSN 6/FP-8
Salary: ​​​​UGX 44,197,171
For More Info: ​​[email protected]
Who May Apply:All Interested Applicants / All Sources (Actual FS salary determined by Washington D.C.)
Security Clearance Required: Local Security Certification or Public Trust
Duration Appointment:   Indefinite subject to successful completion of probationary period  
Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of ​​​​Overseas Employees before you apply. https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Human Resources Administrative Assistant.

The work schedule for this position is:  

Full Time, 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time followingreceipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

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Duties: Incumbent provides personnel support to the HR section including clerical support and records management in connection with processing of personnel actions.  Incumbent reports to the Human Resources Specialist (HRS) and is a member of a section consisting of the Regional HRO, HR Specialist, 3 HR Assistants, HR Payroll Liaison Clerk, and EFM HR Assistant.

Download: Detailed Position Description | PD HR ADMINISTRATIVE ASSISTANT

Qualifications and Evaluations

EDUCATION: Completion of secondary school is required. Diploma in Human Resources, Public Administration, Management or Administration is required.

Requirements:

EXPERIENCE:  Two years of clerical or administrative work in a busy office is required.

JOB KNOWLEDGE:  Must have good working knowledge of general office procedures and knowledge of Microsoft Office Suite programs such as Excel, Word, Power Point, and Outlook. Knowledge of general HR Regulations and policies, Records management and procedures.

Evaluations: (This may be tested)

LANGUAGE: Level IV English ability is required.  Level III (good working knowledge) in Luganda, Lusoga, Acholi or Lukyakitara is required.

SKILLS AND ABILITIES: Must have strong computer skills.  Ability to use personal computers and other office equipment such as scanners, shredders, and copy machines is required.    

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.  

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)AEFM / USEFM

(3)FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.  

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf

How to Apply:  

1.  All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.    

All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:

https://ug.usembassy.gov/embassy/jobs/

2. For further assistance call 0414-306001

3 You will receive confirmation of registration and proceed to apply.

4. On completion of this process, you will receive an auto response via your email.

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.  

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Uganda.

More Information

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