Front Desk Administrative Assistant job at Bixal

JOB DETAILS:
Important Notice for Applicants:
At Bixal, we want to ensure a transparent and secure application process for all candidates.
Official communication will come from an email address ending in  @bixal.com  or from talent@bixal.com. Messages from other sources may be fraudulent, and you should exercise care to avoid any links or attachments included. If you experience any challenges with your submission, please contact us at talent@bixal.com.  We’re here to help!

Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any accommodation as
part of our recruitment process, please contact us at Talent@bixal.com.  You can expect a Talent management software

response from a team member within 24 hours during the regular work week and on the next operating day during the weekend or holidays.

About Us:
Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on
their missions more effectively by fostering a culture of learning and continuous improvement.

Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on
their missions more effectively by fostering a culture of learning and continuous improvement.

Bixal is seeking a Communications Specialist for the USAID/Uganda Monitoring, Evaluation and Learning (UMEL) Activity. This program supports USAID/Uganda and its partners by strengthening MEL processes, conducting high-quality evaluations, knowledge-sharing, and adaptive management to improve programmatic decision-making in the country.

What will you do?
o Support the administration function of the operations and administration department by managing the front desk of the Uganda MEL Activity. The Administration Assistant will report directly to the Senior Administrative Assistant.

Responsibilities and Tasks
o Welcome and screen guests as they arrive at the office.
o Direct Visitors to the appropriate persons and offices.
o Ensure that the reception area is tidy and presentable with all the necessary stationery and materials e.g. pens, registration forms and brochures.
o Receive sort and distribute daily mail/ deliveries
o Maintain office security by following safety procedures and controlling access via the reception through monitoring the visitor’s logbook and issuance of visitors’ badges.
o Perform other support functions like filing and photocopying for the various departments.
o Support physical inventory and Assets counts and stock taking.
o Support the Senior Administrative Assistant to ensure meetings at the Learning Hub are conducted flawlessly
o Support the Operations team to review receipts and invoices brought by vendors

Qualifications
o High School diploma
o English language fluency
o Excellent verbal, written, and interpersonal communication skills.
o Customer service

Please note that candidates selected may undergo a background investigation and, if
applicable, meet eligibility requirements for suitability.

Bixal is an equal opportunity and affirmative action employer. We ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender
identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our
organization and beyond.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: High School

Job application procedure

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