Finance and Administration Coordinator – Village Enterprise

Projects/Programs 25%

· Ensure smooth implementation of the grant disbursement process, receipt generation, grant application review and proper filing after disbursements have been completed for the assigned projects.

· Actively participate as part of the grant disbursement team

· Provide support to project managers in preparing grant disbursement documentation and supporting in the development of disbursement schedule

· Identify tools, resources, and best practices to help improve the project implementation

· Field staff activities and workshops facilitation


· Managing transport stipends, airtime and bi- weekly expenses for the assigned projects

General Finance 15%

· Monitor project’s operating expenditures as they compare to the annual budget

· Prepare proper documentation for payments and file accordingly

· Prepare US wire requests for the projects’ operations

· Undertake other financial and administrative tasks when necessary

· Coordinate preparations for bi-weeklies and other office functions / activities

Compliance & Safeguarding 15%

· Supporting procurement processes as per the policy and ensuring that all documentation is provided

· Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required.

· Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.

· Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter.

Net Suite 15%

· Entering daily transactions & uploading supporting documents and monthly reviews and assist with reconciliations

· Perform monthly reviews of all Netsuite transactions you have entered and make any required corrections prior to the closing of the books

· Provide the appropriate financial information as requested by the staff.

· Preparation of monthly project allocations

Reporting 10%

· Perform reconciliations as designated by the F&A Manager

· Preparing monthly Budget vs Actual reports and presenting to the management.

Audits 10%

· Take a lead role in supporting the internal and external auditing processes

· Ensure the audit documents requested are available in the allotted time

· Once the audit is completed support in ensure that all documents are correctly refiled

· Report any financial issues to the Finance Manager immediately

Administration 10%

· Support the procurement process, certifying that VE is getting the best value for money on all related purchases

· Monitor the Field Bills Calendar and ensure that all project’s bills/invoices are paid on time

· Responsible for the proper supporting documents being attached to all payments and filed accordingly (invoices, PVs, budgets, e.t.c.)

· Tracking of projects’ equipment and documentation once it leaves the office

· Manage and update the East Africa Asset Listing document

· Support the proper maintenance of upkeep of office equipment


For appointment to this position a candidate must have:

· Part II of CPA (U) or its approved equivalent qualification OR a Bachelor’s degree in Accounting, Business, Finance or Commerce or any other relevant equivalent qualification from a recognized institution.

· Proficiency in computer applications; practical knowledge in the use of Accounting based Applications like Net-suite is A MUST. All candidates will be required to undergo this test.

· Served in a comparable and relevant position for a minimum period of two (2) years in a busy organization.

· Demonstrated merit and ability in work performance and results

Excellent record of integrity and professionalism

How to Apply:

Interested and Qualified candidates should submit Cover Letter indicating your suitability for the position, CV indicating details of your academic qualifications and relevant work experience, 4 professional references (two of which must be current or former direct supervisors) with details of their day time telephone contacts and email addresses. Send applications in one single document; pdf or word to:

Equal Opportunity:Village Enterprise will provide equal employment and advancement opportunities to all individuals. Employment decisions at Village will be based on merit, qualifications and abilities. Village does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, marital status or any other characteristic protected by the law. Village will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship to daily operations.

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