Executive Secretary job at National Lotteries and Gaming Regulatory Board

Job title: Executive Secretary

Salary Scale: NLGRB 5

Reports to: Chief Executive Officer 

Responsible for:  None                          

Job Purpose

To provide clerical and administrative services to the office of the Chief Executive Officer

Key duties and responsibilities

1. Document and prepare presentations and correspondences to management and other Institutions in line with the Board’s guidelines.
2. Develop and monitor systems for receipting and accountability of all correspondences. 
3. Monitor progress on all incoming and outgoing mails and provide feedback.
4. Organize and Coordinate CEO’s meetings plan and prepare all logistics of meetings and keep track of all appointments.
5. Maintain an updated dairy of the CEO and filing system for the office. 
6. Plan and monitor the transport needs of the CEO’s office.
7. Make and follow up on appointments.
8. Organize meetings, take minutes and convey decisions of meetings to relevant Officers/Offices.
9. Ensure that relevant documents for meetings and speeches are produced on time.
10. Draft letters of routine nature, timely responses to inquiries and correspondences to and from the office.
11. Manage records in accordance with established security and records management procedures
12. Requisition and manage office stationery and equipment.
13. Maintain cleanliness and tidiness of the office premises, safe custody, security and confidentiality of official information and documents.

Person Specifications

Qualifications

An Honor’s Bachelor’s Degree in either Secretarial studies, Office Management, or Business Administration, International Business, Social sciences, or Public Administration from a recognized university

Work Experience

Nil

Competencies

Technical

• Records and Information management
• Information Communication Technology
• Accountability
• Planning, coordination and organisation

Behavioural

• Communicating effectively
• Concern for quality and standards
• Innovativeness and creativity
• Ethics and integrity
• Team work

Interested individuals should CLICK HERE to apply