Director of Finance and Administration USAID/Uganda Urban Health Activity job at Action Against Hunger

JOB DETAILS:
Job Summary
Action Against Hunger seeks an experienced Director of Finance and Administration to oversee all financial and administrative aspects of a five-year USAID-funded project. Based in Kampala, Uganda, with travel to other locations as needed, you will ensure compliance with donor guidelines and our organizational policies, contributing significantly to our mission.
Purpose:
Lead and optimize financial and operational administration processes, ensuring they align with project objectives and resource allocations.
Engagement:
Collaborate with various stakeholders, including local and national governments and donors, to align financial management and administrative functions with project goals.
Delivery:
Ensure robust financial health through diligent budgeting, monitoring, and reporting practices, maintaining transparency and compliance with donor and organizational standards.

Requirements
KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE:
Essential Job Duties
• Implement and oversee financial systems, budgeting processes, and financial reporting, ensuring alignment with the latest standards and best practices.

• Administer all project-related administrative duties, upholding strict compliance with USAID and organizational policies.

• Develop and monitor detailed budgets, ensuring expenditures align with project goals and financial forecasts are accurately maintained.
• Oversee compliance and capacity building for all sub-grantees, ensuring compliant and timely requests for application as well as sub-agreement development and subsequent management of all sub-awardees. Ensure regular audits and reports are conducted and submitted. This position may oversee a sub-grant manager or similar position responsible for the daily oversight of sub-grantees.

• Regularly liaise with senior management and donors, providing financial updates and forecasts, ensuring they are informed of budgetary and financial statuses.

• Mentor and lead the finance and administration team, promoting professional growth and adherence to high standards.

• Refine and improve operational systems and policies to better support organizational goals, optimizing information flow and management efficiency.
• Manage comprehensive financial operations, including cash handling, procurement, contracting, and consultant financial engagements.
• Advise project staff on financial operations and compliance, ensuring all team members understand and adhere to financial policies.

• Conduct thorough financial analyses and review budgetary variances each month, addressing discrepancies and implementing corrective measures as needed.
• Coordinate external audits and ensure that financial records are maintained in excellent condition, available for review at any time.

• Oversee and report on the project’s cost-share requirements, ensuring all financial contributions are tracked and reported accurately.
• Generate and submit detailed financial reports, including quarterly and annual summaries to donors, ensuring full transparency and accountability.

Supervisory Responsibilities
• Lead a team of finance and administrative professionals, ensuring effective management of project finances and administration.

Fiscal Responsibility
• Maintain rigorous stewardship of financial resources, ensuring cost-effective use and adherence to budgetary constraints.

Physical Demands and Working Conditions
• Primarily office-based, with occasional field visits requiring adaptability to challenging environments typical of the project’s operational areas.

Gender Equality Commitments & Zero Tolerance to Abuse
• Uphold and promote a culture of integrity, inclusivity, and respect across all levels of the project; enforce strict policies against harassment and abuse.

DO YOU MEET THE PROFILE REQUIRED CRITERIA?
Required Qualifications
• Bachelor’s degree in Finance, Business Administration, or related field; Master’s degree and professional certification (CPA or ACCA) preferred.
• At least ten years of relevant senior-level experience in financial management and administration, ideally within international projects funded by major donors like USAID.
• Proven expertise in preparing budgets, financial reports, and leading financial operations.

Required Skills & Experience
• Exceptional leadership and team management skills, with a track record of developing cohesive teams.
• Advanced proficiency in financial software, and Microsoft Excel.
• Strong communication abilities, capable of effectively coordinating with internal teams and external stakeholders.
• Fluent in English, with proficiency in local Ugandan languages advantageous.

Desirable
• Knowledge of Uganda’s financial and administrative regulations.
• Experience managing USAID-funded projects, with a deep understanding of their financial and reporting requirements.

Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure

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