Job Description for a Regional Coordinator
|Hiring Institution||International Community of Women living with HIV Eastern Africa|
|Job Title||Regional Coordinator|
|Location||Regional [Fort portal; Arua and Soroti/Moroto|
|Job category||Project Management and Supervision|
|Number of positions to be filled||Three (3)|
|Reporting Line||Project Coordinator|
|Application Deadline||15th October 2021|
Background: The International Community of Women Living with HIV Eastern Africa (ICWEA) together with HEPS Uganda and Sexual Minorities Uganda (SMUG) has received funding from President’s Emergency Plan for AIDS Relief (PEPFAR) Uganda to scale up the Community Led Monitoring (CLM) Project in Uganda.
We are seeking to recruit 3 Regional Coordinators under the Community Led Monitoring (CLM) project to be stationed across the regions in which PEPFAR is operating (check the list of regions and district attached below) as annex 1:
Community-led monitoring is an approach to assessing the quality of health services. It is initiated and implemented by networks and organisations of people living with HIV, key and Vulnerable Populations and other priority affected populations It involves use of a structured tool with a set of questions for gathering quantitative and qualitative data and observations about components of HIV/TB services. The aim is getting input from recipients of these services on quality, accessibility and availability. The data generated is then used by service recipients and other advocates (PLHIV, key populations, CSO, CBOs) to design community actions for change in the status of HIV/TB and other related services.
The Regional Coordinator will be the head of the Regional Secretariat and is accountable to the CLM consortium partners-ICWEA, SMUG and HEPS-Uganda. The Regional Coordinator will directly report and account to ICWEA and will be under the direct supervision of the Project Coordinator stationed at ICWEA. The Regional Coordinator will coordinate all CLM activities in the districts in the region working closely with a team of community monitors under his/her direct supervision. The position is responsible for the strategic implementation of the Regional CLM Programme and ensuring coordination of CLM activities for improved quality of HIV/TB car across the region.
- A) Management, Governance and Coordination (10%)
- Be responsible for the management and administration (including human resources management) of the Regional Secretariat, in collaboration with the project coordinator;
- Report to the secretariat and or the national project coordinator on the progress of the CLM activities with quarterly reports (both narrative and financial);
- Supervise the works of Community Monitors
- Ensure that bi-monthly data collection takes place and is uploaded into the online system
- Support Community Monitors through written communications and direct engagement with facilities, communities and duty bearers as needed including editing state of clinic reports regularly;
- Ensure that all Community Monitors keep sequential and excellent records of all meetings, correspondence, community engagement events that are uploaded to a central place;
- Edit stories written by Community Monitors, and provide feedback to national project team; and where possible link national project team with key individuals willing to speak out about challenges;
- Ensure that Community Monitors adhere to the requirements of data collection including using informed consent scripts;
- Develop, strengthen and nurture effective working relationships and synergies with allies in the region (donors and lead regional partner institutions) network members of people living with HIV and Key and vulnerable people in the districts of operation in the region;
- Ensure effective networking, communication and information sharing among Partners the region, which includes the promotion of lessons learnt across the region.
- B) Program QUALITY and LEARNING
The Regional Coordinator will ensure program quality standards are properly understood and applied across all programs. S/he will promote programmatic learning to improve the quality of the CLM program, focus on strengthening internal and external coordination and robust information management in the region while building capacity of staff to for improved program quality.
Specifically, the Regional Coordinator will:
- Ensure that relevant CLM program models and approaches are well understood and properly applied during the implementation of respective programs;
- Promote regular program reflection and learning through quarterly refresher trainings and or mentorships focused on specific CLM (in areas of advocacy, research, community mobilisation and engagement, PEPFAR Minimum program requirements etc.) topics;
- Provide leadership, oversight and quality assurance for all baselines, mid-term reviews, end-lines and impact evaluations. Build capacity to do research and evaluations in-house;
- Support the Program Director to organize annual partnership review conference to reflect on the partnership and review annual program performance;
- Analyse & track findings of monitoring across the region to inform district level engagement & advocacy;
- Monitor the implementation of agreed action plans in order to assess if the quality of services improve. Where issues remain unresolved or unchanged, escalate upwards to district level or with further advocacy;
- Work with and build the capacity of district level PLHIV Sector structures to engage in local advocacy and district level engagement activities;
- Provide feedback to community members and partners on engagement efforts with duty bearers;
- Consolidate reports on facility and district level activities and update the national project team accordingly;
- Carry out peer review and verification of data collection at facilities to improve consistency and strength data collection;
- C) Support external engagement and evidence-based advocacy
The Regional Coordinators will support CLM’s strategic external engagement including evidenced-based advocacy and work relating to influencing policy at regional and national levels.
Specifically, the Regional Coordinator will:
- On a quarterly basis, bring credible knowledge from programs to inform CLM’s strategic engagement and discourse across various platforms including working groups, sub-district health teams, regional health sector committees, implementing partners’ performance review platforms;
- Quarterly bring credible evidence including CLM findings, publications and reports from programs to inform regional level CLM advocacy and policy engagement;
- Support on mapping out strategic external engagement platforms and monitoring and feedback mechanisms of key takeaways from these platforms;
- Support communications team in CLM content creation for communication, visibility and influencing policy;
- Organise district accountability/advocacy meetings with support from the national project team;
- Identify where upcoming advocacy and campaign plans require communications, media, and/or social media intervention and ensure that the national project team has the relevant information in a timely manner.
- D) Program Planning, Monitoring and Reporting
The Regional Coordinator support national level and or secretariat planning, monitoring and reporting by adopting tools that support project planning monitoring and reporting that shall be designed by the project coordinator. S/He will ensure that all activities and or tasks of Community Monitors are tracked.
Specifically, the Regional Coordinator will:
- Review existing CLM planning and reporting tools to assess what is working, what is not working and unmet needs related to planning and reporting;
- Manage regional level planning and reporting mechanism, ensuring that planning and reporting across all Sub-National Units under Her/his scope happens on schedule and is of good quality;
- Support content creation of quarterly newsletters focused on human interest stories from the field, key program events like launches and important program news like new wins;
- Support production ofcountry level annual reports, based on Program/Project Information
- Produce quarterly project progress reports;
- Develop clear agendas, minutes and action points and file up for each meeting in the online system.
Bachelor’s Degree or its equivalent in Social Science, Development Studies, Education, Project Management, Monitoring and Evaluation and Development Planning or a related field from a recognised University of Institution.
Core Competencies and Experience
- A minimum of 3 years of program management experience with local NGO including supervision, monitoring, evaluation and program design;
- Experience in strengthening community level systems and supporting service recipients to engage duty bearers;
- Expertise in engaging stakeholders spanning local/community, national and global levels;
- Experience in project management i.e. project inception, implementation, monitoring, evaluation and knowledge management;
Essential Competences and Skills
- Strong conceptual and research/analytical skills, with the ability to think strategically and to rapidly analyse and integrate diverse information from varied sources into conclusions and recommendations
- Seeks and applies knowledge, information and best practices inside and outside ICWEA
- Ability to lead effectively, and possesses mentoring and conflict resolution skills
- Strong skills in knowledge management and translation;
- Excellent leadership, supervisory and team building skills;
- Excellent communication and facilitation skills;
- Public/Interpersonal Relations/skills;
- Training and Coaching Skills – and ability to transfer skills/knowledge;
- Excellent/Good report writing skills;
- Community mobilization skills;
- Good collaboration and team participation skills; and
- Knowledge of the diversity of PLHIV and KPs;
- Appreciation and substantial knowledge in community engagement, human rights, gender consideration and programming is required;
- Experience in community data collection (is of added advantage);
- Demonstrable experience in organising, advocacy and/or mobilisation at a community level Self-motivated and able to work without direct supervision
- Good written and verbal communication skills in at least one local language and English (is desirable);
- Able & willing to travel frequently within the region and at times across the country;
- Fluency in the local language in a region will be an added advantage
- People living with HIV in all their diversity, Key Populations in all their diversity, Women living with HIV, people with disability and living with HIV, and young people living with HIV who meet the required skills and experience are encouraged to apply and will be given first priority.
- Secondary, applicants must indicate the preferred region of operation – and familiarity with the local language is a must.
- Applicants must submit a reference letter from organizations of People living with HIV, KPs in all their diversity, Women living with HIV, people with disability and living with HIV, and young people living with HIV that they are affiliated to or are a member.
Interested candidates should submit their applications, certified copies of academic documents, letter of support from the current supervisor and motivation letter not later than 15th October to [email protected] and a copy to [email protected]. For hand delivered applications, they should be addressed and delivered to the address below;
International Community of Women Living with HIV Eastern Africa
Plot 1106, Ssenge-Kawanda Rd, off Kayunga, Kampala-Hoima Rd
PO. Box 32252, Kampala, Uganda
The subject of application should include; Last name of applicant and the preferred region.
Only shortlisted candidates will be notified of the outcome of the application
- Salary Offer 0 ~ Ush50000000 UGX 0-ush50000000 Month
- Address Kampala, Kampala, Uganda