3 Assistant Administrative Secretaries job at Makerere University

Job Purpose

Provide administrative and secretarial services to the unit.

Key, Duties and Responsibilities

1. Manage and ensure harmonious working relationships amongst staff under his/her care;
2. Oversee the creation, proper maintenance, storage, retrieval of electronic and manual records;
3. Receive and make official calls in a cost effective and courteous manner;
4. Establish a register for and oversee the use and maintenance of office equipment and facilities;
5. Produce reports and draft general correspondences, memoranda and speeches;
6. Arrange for both local and international itineraries;
7. Organize and maintain a schedule for workshops, meeting and other official events;
8. Provide secretarial services to the unit;
9. Requisition, maintain and account for financial and other resources in the course of duty;
10. Provide custody of stationery and office equipment for the office;
11. Perform any other related duties assigned by the supervisor.

Required Qualifications

Honour’s Bachelor’s degree in Secretarial Studies or Office Management from a recognized institution.

Skills/Competences

1. Ability to handle clients in a courteous manner;
2. A team player with good interpersonal skills;
3. Good communication skills;
4. Proficiency in using MS Office with a typing speed of at least 40 words per minute;
5. Time management. 

Job application procedure
Makerere University invites applications from suitably qualified candidates for various be required to provide the necessary information on the ehrms and attach the following The application should be addressed to: academic, administrative, and support staff positions.
The Director Human Resources
Makerere University
P. O. Box 7062
Kampala

Detailed the application link can be found at Click Here to Apply >>> 
An application letter clearly stating the job applied for and duly signed by the applicant. An up-to-date curriculum vitae. The curriculum must also state the names and addresses of at least three referees.
All applications must be submitted electronically via the Makerere University Electronic Human Resource Management System through the above link (ehrms).
Copies of academic certificates and transcripts.
A minimum of three recommendation letters duly signed by the referees.