Admin Jobs – Executive Assistant – Rego Foundation

Job Expired

Job Title: Executive Assistant

Organization: Rego Foundation

Duty Station: Kampala, Uganda

Reports to: President

About US:

Rego Foundation is a youth-led Non-profit Organisation working to transform the lives of economically marginalized women and girls in Uganda. Our goal is to end gender inequality by eradicating all forms of discrimination and violence against women and girls in Uganda. We have operated in Uganda since 2016. Our work is guided by these objectives; (i)To promote awareness, prevention and care for women and girls subjected to violence. (ii)To increase women’s access to finance and development of additional livelihoods. (iii) To raise awareness and end harmful practices such female genital mutilation (FGM) and child marriage. (iv)To build safe, healthy and enabling learning environments for underprivileged girls.

Job Summary:  Rego Foundation is seeking to recruit a talented individual to fill the position of Executive Assistant. The Executive Assistant will manage the daily administrative functions in the President’s Office in order to maintain effective office procedures and an efficient work flow.

Key Duties and Responsibilities:

  • Typing correspondences on behalf of the President.
  • Receiving and processing the President’s confidential correspondence.
  • Setting up accommodation and entertainment arrangements for company visitors.
  • Maintaining the President’s calendar.
  • Preparing and maintaining the President’s expense report.
  • Performing general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintaining a wide range of high-profile contacts such as national and international partners, corporate officers, and external executives and media personnel.
  • Managing the President’s and Board travel agenda, confirming business agendas, booking travel arrangements and accommodation.
  • Organize senior management meetings and taking minutes.
  • Preparing management reports, draft presentations and other materials for finalisation by the President.
  • Managing the time lines for all upcoming projects, issues, and reports.
  • Reviewing the strategic plans and updating senior management on strategic implementation to ensure that completed work is achieved to agreed deadlines.
  • Maintaining records on ongoing progress of all Rego Foundation projects.
  • Performs any other duties assigned by the supervisor.

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree in Secretarial Studies and Office Management, Business Administration or closely related.
  • Basic Knowledge of Records Management.
  • Five years of relevant working experience.
  • Demonstrable aptitude for Team work.
  • High level of experience in dealing with people.
  • High level of Interpersonal skills.
  • Typing skills.
  • Must have effective communication skills, both written and oral.
  • Must be prepared to work long and irregular hours.
  • Must be able to keep deadlines all the time.
  • Must be able to work without supervision and take initiative.
  • Time Management.
  • Confidentiality.
  • Willingness to travel to rural areas as required.

How to Apply:

All candidates should send a completed application form, Download Here to Please note that we do not accept CVs, resumes or cover letters. Applications shall be reviewed and considered when and as they come in.


Deadline: 20th November 2020 by Midnight

Subscribe to Get Job Updates via Email

Enter your email address to subscribe to this Job Portal and receive notifications of new Job updates by emails

More Information

  • This job has expired!

Jobs By Category

Elite Jobs Todaty

Browse through our jobs hub for all the latest jobs, career opportunities and Vacancies . Move up today for a perfect employment on Uganda’s Number (1) Job Listing website.

Don’t Miss out on the daily job updates, Subscribe Now!