Procurement Officer job at Medical Teams International

JOB DETAILS:
JOB SUMMARY
Responsible for overseeing all procurement and logistics activities for goods, transport, subcontracted works and services at the country level.

JOB RESPONSIBILITIES
Coordinate all country level supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels
Manage procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost effective manner, negotiating prices and proposing new suppliers to be validated

Responsible for tracking Procurement budget at country level; ensure field Operations staff are utilizing ERP system to manage inventory; manage orders in accordance with MTI and donor policies
Provide training to Operations staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation

Submit and collect quotations and tenders following MTI and donor policies
Manage vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules

Assist in annual procurement planning process and continuously track country level budget vs. actual, providing reports to management as required to support decision making; ensure the Procurement Logisticians accurately tracks the regional Operations budget

Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items

Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented

Support the Logistics and Procurement Manager in ensuring that Procurement Logisticians comply with MTI and donor procurement policies by assisting in the timely submission of procurement plans, proper implementation of processes, effective vendor and contract management, accurate record-keeping, and the submission of reports in accordance with established schedules.

Support the Logistics and Procurement Manager in providing mentorship to Procurement Logisticians and ensuring they have access to capacity-building opportunities.
Other duties as assigned

Qualifications
EDUCATION, LICENSES, & CERTIFICATIONS
Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration, or related field is required.
Professional certification in CPSM, CIPS or CILT is desirable.
EXPERIENCE
4 years of procurement and logistics experience, inclusive of 1 year of supervisor experience is required
Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management
In-depth knowledge of ERP systems
SKILLS
Highly skilled at using ERP systems to manage inventory logistics
Strong interpersonal, influencing and negotiation skills
Skilled in managing a budget
Skilled in training and leading a team
Skilled at using Microsoft Word, Excel and Outlook
A good command of both written and spoken English

ABILITIES
Ability to act with integrity and ensure security and appropriate use of assets
Keen interest to mentor others
Highly organized with good quantitative ability
Ability to maintain detailed records with high accuracy
Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS
This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
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