Front Desk/Administration Executive job at Fracht Uganda

JOB DETAILS:

Overview
Fracht Uganda is a Swiss International Freight Forwarder that has been in existence since
1955; with its headquarters located in Basel, Switzerland. As a reputable Freight Forwarder, FRACHT has a worldwide network that stretches across all continents. We are in 115 countries worldwide; of which 16 of these are in Africa.

Department: Administration
Reports to: Finance and Administration Manager

JOB DESCRIPTION – FRONT DESK EXECUTIVE.
Duties
• Receiving and addressing all company visitors.
• Answering and directing calls to the different office staff.
• Daily monitoring of the office operations and dispatching needed office items to the branch offices.
• Dispatching DHL shipments.
• Ensuring timely delivery and supply of office newspapers and processing for weekly payment.
• Receiving and delivering all incoming packages to the addressed.
• Booking suppliers’ invoices in Trak it.
• Preparing Local Purchase Orders for stationary, books used by the Operations department etc.
• Maintaining generator fuel and electricity for the office premises.

• Preparing of payment voucher to some of the suppliers and for office needs.

• Planning, organizing, and providing support in the preparation of office events.
• Supervising cleaners, security guards and drivers.

• Assisting with IT issues that may arise like installing printers and basic trouble shooting about internet connection, 365 applications.
• Contacting different suppliers for quotations when need arises.
• Offering technical support to staff about issues that may arise about the printers and their laptops.
• Managing the store and achieve rooms.
• Keeping in touch with contracted suppliers l about any issues that may arise.
• Monitoring of the post office box for any documents.
• Maintaining office supplies.
• Receiving the water bills, cross checking and processing payment.

Minimum Requirements
• Proactive and friendly
• Good command of written and spoken English
• Strong interpersonal and communication skills
• Proficiency in MS office applications
• Ability to multi-task as well as work independently and under pressure
• Strong organizational skills and is also a team player
• Detail oriented and possess initiative
• A Bachelor’s degree in Public Administration / Business Administration with 3 years of relevant experience
• Prior working experience in global professional services organization

• Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry.
• An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

If you are looking for a professional, dynamic, and supportive work environment, then we definitely want to hear from you. All suitably qualified and interested candidates should submit their application letter, CV’S and copies of academic documents merged in one PDF document to recruitment@ug.fracht.com

Address application to.
The Human Resource Manager
Fracht Uganda SMC Ltd
Plot 104 Katalima Road Naguru
Kampala, Uganda

Applications will be received on a rolling basis.
Deadline is Tuesday 26th March 2024 at 5:00pm