2 Data Clerks – General (NGO Jobs) at Community Integrated Development Initiatives (CIDI)

Job Title: Data Clerk –General

Reporting directly to: Monitoring & Evaluation Officer

Department: Programme

Location: Albertine Region ( Hoima, Buliisa, Kikuube, Pakwach & Nwoya

Districts)

Number of positions (2)

Objective:

To effectively support project coordination, communication, reporting, data collection and project activities implementation to ensure the smooth execution and management of the project.

Roles & Responsibilities:

Stakeholder Engagement:

• Participate in all stakeholder engagement meetings between CIDI and beneficiaries including external  stakeholders,   government   agencies, NGOs, community groups, and other
• Develop and maintain positive relationships with beneficiaries and stakeholders to ensure effective collaboration and support for the project’s

Communication Facilitation:

• Coordinate meetings, conferences, and workshops with stakeholders to discuss project progress, challenges, and upcoming activities.
• Disseminate relevant information to stakeholders in a timely and clear manner, ensuring that all parties are well-informed about project developments and
• Support the project’s communication’s function through sharing relevant data and

Data Entry:

• Accurately input data into databases, spreadsheets, or other
• Ensuring data entry is completed efficiently and error-free.
• Ensure data quality through verifying accuracy of collected and entered

Data Maintenance:

• Regularly updating and maintaining databases or records with new
• Performing routine data cleaning to remove duplicates, correct errors, and ensure
• Ensuring data integrity and security by following established protocols and

Data Organization:

• Organizing and categorizing data in logical and systematic ways to facilitate easy retrieval and
• Creating and maintaining filing systems for physical and digital
• Indexing and cataloging data for efficient search and

Data Processing:

• Assisting in the processing of large volumes of data using software tools or
• Running queries or generating reports based on predefined
• Formatting and presenting data in a clear and understandable

Quality Assurance:

• Conducting quality checks on data to identify and correct errors or
• Ensuring adherence to data entry standards and
• Reporting any issues or discrepancies to supervisors for

Documentation and Reporting:

• Maintaining accurate documentation of data entry procedures, standards, and
• Generating regular and timely reports illustrating status of implementation, results, trends, emerging issues from The reports should be accurate and demonstrating completion status.
• Providing summaries or analyses of data as required by the project for management or other

Communication and Collaboration:

• Collaborating with colleagues and team members to exchange information and resolve data-related
• Communicating effectively with stakeholders to understand data requirements and
• Providing support and assistance to other departments or teams as needed especially the project communications’

Continuous Improvement:

• Identifying opportunities to streamline data entry processes and improve efficiency and performance of the
• Recommending changes or enhancements to data management systems or procedures and general project performance and implementation
• Staying updated on industry trends and best practices in data management in relation to the project goals and

Compliance and Confidentiality:

• Ensuring compliance with data protection regulations and organizational
• Safeguarding sensitive or confidential information by following established security
• Respecting privacy rights and maintaining confidentiality of personal or proprietary

Training and Development:

• Participating in training programs to enhance data entry skills and
• Sharing expertise and best practices with colleagues to improve overall data management
• Keeping abreast of new technologies or tools that could improve data processing

Additional Requirements:

• Strong problem-solving skills and the ability to think
• Attention to detail and a high level of accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with
• Flexibility and adaptability to changing priorities and business
• Commitment to fostering a positive work environment and promoting diversity and inclusion within the
• Proficiency computer skills such as excel and word processing
• Must be fluent in English and Luganda and/or
• Immediate availability to start work will be a requirement for the successful

How to apply

If you meet the above criteria and you are interested in applying for the above position, email your CV (CU(RRICULUM VITAE) and cover letter outlining your qualifications and motivation for the position, Academic Credentials (Certified copies of Transcripts and Certificates from University and any other Institute of high learning), 2 passport size photos, other relevant documents with evidence of previous experience, Referees with active email addresses and phone contact numbers, send to recruitment@cidiuganda.org or hand deliver hard copies to our respective offices mentioned by 5.00 PM each day Deadline: Friday, 15th March 2024.
Human Resource Manager,
Community Integrated Development Initiative
2809 Tank hill Road, Muyenga
P.O. Box 692
Kampala, Uganda Soft copies email to: recruitment@cidiuganda.org
Hard copies deliver to:
1. Hoima – Kijungu- next to Trisek Hotel
2. Buliisa – Ngwedo Trading Centre Para Road towards Bugungu