Administration and operations Assistant job at TPO Uganda

JOB DETAILS:
TPO Uganda is a Non-Governmental Organisation (NGO) that has been delivering services to vulnerable communities in Uganda since 1994. TPO Uganda has been committed to empowering communities affected by armed conflict and other natural and manmade disasters to meet the protection needs, psychosocial, mental health wellbeing and to improve livelihoods. TPO Uganda has over the years grown into a respectable national NGO with a demonstrable track record in over 55 districts as at January 2023. TPO is currently operating in the regions of Acholi, Lango, Teso, Karamoja, sub regions, Rwenzori, Southwest, West Nile, and central region. The organisation works with both in the Humanitarian and in the development settings (refugee hosting and non-refugee hosting) districts in Uganda
The purpose of this position is to provide support to programmatic, Finance and Administration function of TPO KCHS Uganda.

Responsibilities
Key Responsibilities:
• Maintain smooth running of the office in terms of easy accessibility to space, utilities, internet, airtime, security, health and safety. This will be achieved by planning timely contract/MOU renewals and reporting of any faults/downtime for quick fixing and ensuring real time payment of monthly utilities and other office related costs.
• Ensure office equipment/assets are maintained to the appropriate quality and quantity, regularly serviced, faults reported, replacements made, timely insurance and regular updates made to the fixed asset register. This will be achieved by carrying out quarterly fixed asset verification.
• Ensure real time update of the office inventory stock cards and tracker. In charge of requisitioning office supplies as required by both Regional and satellite offices on a quarterly basis.
• Petty cash management.
• Support program work by printing tools to use in the activities’ implementation on a quarterly basis.
• Fleet management.
• Work with the procurement department to plan with LPO generation and organising of project events.

Qualifications
Person Specifications:
• The holder should possess a Bachelor’s degree in business administration or any business-related course.

Experience
• At least one year’s experience in a similar field preferably in an NGO environment.
• Experience in procurement will be an added advantage.
• Strong knowledge of MS office package, mainly excel, word, and access

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure

Please, send your CV with relevant documents in one attachment not exceeding 2mbs indicating three references contacts (email and phone) to The Human Resource Office, TPO Uganda by email jobs@tpoug.org.
Also attach a table indicating your past three years’ Gross pay. CVS that do not have the above shall not be considered
Deadline: 9th February 2024