Program Support Assistant (NGO Jobs) at World Vision International

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Back ground

World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.

Position:         Program Support Assistant

Report to:       Project Coordinator

Location:        Terego District

Advert Start Date:     31st March 2023

Advert End Date:       7th March 2023

Purpose of the position:

To provide administrative support to ensure efficient operation of the office.

Key Outputs/Responsibilities.

People & Service provider management

• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Coordinate repairs to office equipment

Planning, Documentation and events support

• Develop and maintain a filing system
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems
• Ensure soft copy documents are backed weekly

Office House Management

• Ensure there is enough refreshments and cleaning supplies and materials
• Maintain office key logs and ensures office premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
• Assistant in maintaining asset registers and ensure routine service of office machinery and assets.
• Order office supplies
• Maintain a data base of Office Asset
• Identify and coordinate request for installation, repair services in line with policy
• Monitoring the security of the store as well as cleanliness
• Track and ensure timely payment of utility bills
• Provide logistical support and back up in the planning of meetings and workshops
• Ensure adequate stocks of key office mterialsare in place at all times

Communication and relationships

• Provide information by answering questions and requests
• Provide general support to visitors

Hotel reservations processing and management

• Book travel arrangements and hotels

Stores and Assets Management

• Ensure project stores/inventories are well managed
• Project asets register in place, assets are engraved and are safe

Qualifications: Education/Knowledge/Technical Skills and Experience

• Diploma in Business Administration, office management social sciences or related disciplines.
• Experience in implementing administrative 2 years   preferably within an NGO setting.
• Good communication skills Excellent interpersonal skills Good computer skills
• Live out Christian values and able to stand above denominational diversities.
• Attend and participate/lead in daily devotions and weekly Chapel services.
• Can perform other duties as required
• 2 years’ experience in Administrative work with NGO
• Customer care experience
• Good Communication
• Good computer skills
• Excellent interpersonal problem solving
• Priority setting and Multitasking skill
• Good time management
• Good report writing and feedback skills
• Ability to communicate in English language
• Effective in written and verbal communication in English
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 2 years of experience in the field or in a related area

Applicant Types Accepted:

Local Applicants Only

CLICK HERE TO APPLY