Grants and Compliance Officer at TPO Uganda

Duties and Responsibilities 

Grants Management and Compliance

✓   Ensure grants/contracts/agreements are well administered and that program and support teams are fully informed of relevant donor compliance regulations and TPO Uganda procedures to

support on-track, on-time, and on-budget implementation

✓   Oversee  a  comprehensive  information  management  and  filing  system,  ensuring  donor contractual documents, reports, and key correspondences are consistently and frequently filed

✓   Maintain  a  broad  and  deep  understanding  of  relevant  donor  policies,  regulations,  and procedures as well as TPO Uganda policies and internal controls.

✓   Support  program  staff  in  grant  revisions,  modifications,  no-cost  extensions,  or  budget realignments

✓   Liaise with project staff about specific compliance issues, clearly communicating issues to relevant colleagues

✓   Support in project closeout processes

Reporting

✓   Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and TPO Uganda requirements, coordinating closely with project coordinators

✓   Ensure  quality  information  management  related  to  reporting  by  overseeing  the  regular maintenance  of  grant  files,  reporting  calendars,  and  updating  of  internal  TPO  Uganda

documentation and Grant Unit tools

✓   In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants.

✓   Keep track and support documentation of projects with cost share

Capacity Building

✓   Support training to program staff related to TPO and donor regulations

✓   Support training to IP staff related to TPO and donor regulations

Sub grants management

✓   Keeping an updated tracker for the sub-award data base ensuring that all sub-award payables and liquidations are monitored, and reports shared with relevant stakeholders.

✓   Ensuring that sub grant agreement files are submitted for approval (e.g., new MOU to be signed, an amendment to be signed, etc.) are complete (including all documents required as per

policy)

✓   Maintain a sub grants tracker (Sub-grants dashboard) for funds disbursed and liquidations received & ensure an aging analysis of the remaining funds is prepared monthly and follow up

discussions with the relevant staff

✓   Having regular monitoring visits to the IPs to ensure that there’s value for money and that the

reported expenditure is verifiable

✓   Support in IP closeout processes

Person Spefications:

• Degree in Business Administration, Accounting, Finance or related field.
• Level 2 of ACCA, CPA or related is added advantage.
• Proven experience working of at least 5 years’ experience working in humanitarian and
• development programming with knowledge of project cycle manageme
• Experience supporting large donor funded project is an advantage.
• Excellent organizational and communication skills.
• Experience assessing the responsibility and grant–worthiness of organizations through financial statements, audits and other documentation presented in a proposal

How to apply:

✓   Please send your CV and cover letter with 3 work related referees and a table showing your past 3-year salary history to: Human Resources Manager, TPO Uganda, P.O Box  21646  Kampala,  Uganda,  email:  info@tpoug.org    or  hand  deliver  is  most preferable to Plot 652, Block 257, Wamala Close, Munyonyo ONLY.

Deadline: March 18th, 2022.

TPO Uganda is committed to ensure safeguarding of children and adults from harm and is an equal opportunities employer that does not discriminate on any basis.

Only shortlisted candidates will be contacted, thus, if you do not hear from us by March 25th,2022, you are not considered.