Executive Assistant at Uganda Airlines

*Number of Opening(s): One (01)

Reports to:                 Head of Administration
Department:               Administration  

Job Purpose:

The Executive Assistant is responsible for ensuring that the section has the necessary administrative support, enabling him/her to focus on business development and strategic issues. He/she is responsible for coordination and receipt, storage and issuance of communications by the Country Manager.

Key Responsibilities:

• Monitor progress of planned activities/ projects in the office of the CM.
• Collect specific data as required by the CM.
• Consulting management in drafting external replies by the CM’s office.
• Draft monthly, quarterly and annual reports of the office of the CM.
• Take minutes of management meetings chaired by the CM.
• Study reports and selected documents sent to the office of the CM and make briefs accordingly.
• Conduct research on topical areas for specific information using electronic resources and or networking relations with internal and external key stakeholders.
• In liaison with administration, manage travels for the CM.
• Review and route correspondence, draft letters and documents, collect and analyse information, and initiate telecommunications.
• Maintain executive appointments and diary schedules by planning and scheduling meetings, events and teleconferences.
• Secure information by completing database backups.
• Maintain filing and retrieval systems for company records, recording meeting minutes and discussions.
• Ensure availability of functional office equipment and supplies.
• Contribute to te am effort by accomplishing work-related functions as may be required from time to time.

Qualifications, Skills, and Competencies:

• A Bachelor’s degree in Management Studies, Economics, Business Administration and Management, Public Administration or any other closely related field.
• At least 5 years’ experience as a high-level Personal Assistant in a reputable sizable organization.
• Should have extensive knowledge in the use of relevant office computer software applications.
• Highly developed organizational skills.
• Excellent communicator with a proactive and courteous friendly attitude.
• Multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and work well under pressure to meet tight deadlines.
• Maturity to handle a range of situations.
• Outstanding written communication skills and attention to detail.
• High level of integrity and professionalism.

How to Apply

Application letters(pdf) complete with Curriculum Vitae giving (2) referees and Copies of Academic and Professional Certificates should be submitted online.