Documentation Officer at Ministry of Water and Environment

Title: DOCUMENTATION OFFICER

Reports to: Senior Wetlands Officer-Information and Education

Duty Station: Head Office

Terms of Appointment: Contract (Renewable subject to satisfactory performance

Purpose:

Improve and Increase access to quality wetland information by the department staff and all stakeholders

Duties:

i. Ensure reading materials and other Department publications are properly recorded, catalogued, accessioned, and shelved.

ii. Ensure that the Documents Database is well maintained and up to date

iii. Prepare annual inventory of documents in the Documentation center iv. Provide library services to the Department’s Clientele

v. Collect and fi le wetland related information from various media

vi. Store and maintain all awareness related equipment of the Department

vii. Participate in exhibitions during various local, national and international conservation days

viii. Prepare individual monthly and quarterly reports and work plans

ix. Stock and maintain relevant book/ materials in the Documentation Center x. Carry out any other duties assigned by the Senior Wetlands Officer-information and education.

Responsibilities:

i. Well maintained and operational Documentation Center
ii. Documentation center operation status report
iii. Exhibition materials in place and exhibited
iv. Database of Documentation materials.

QUALIFICATION

i. Bachelor’s degree in Library and Information Science or Bachelor’s Degree in Library Science

Competences

i. Excellent command in both written and spoken English ii. Ability to handle sensitive Information

iii. Experience in Library Information Management iv. Knowledge of different packages on electronic data management v. Knowledge and experience in digitalizing Library Information

Work experience

i. At least 3 years in Library Information Management ii. Knowledge in document data base management iii. Knowledge in environmental related issues is an added advantage

Application procedure

All applications should be accompanied with recent (3) passport size photographs and CVs detailing work experience, professional and educational qualifications.

Applicants must also include contact details (telephone and email) of three (3) referees and Applications should be addressed to the Permanent Secretary, Ministry of Water and Environment, Old Port bell Road, Luzira P.O Box 20026, Kampala and should be delivered to the Ministry Registry not later than 18th February 2022. For further details please refer to the website: www.mwe.go.ug